Job Description
Overview of Procurement Agent
Purdue University Northwest's Procurement and Auxiliary Services department is seeking a Procurement Agent. The Procurement Agent performs a wide range of procurement responsibilities in support of a two-campus system and Gabis Arboretum consistent with industry best practices and in compliance with Purdue West Lafayette and State of Indiana regulations and policies.
Budgeted Salary Range: $56,000 - $59,000
Click here to learn more about our Procurement and Auxiliary Services department.
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Duties and Responsibilities of a Procurement Agent
- Responsible for two-campus system and Gabis Arboretum quoting, sourcing and procurement of equipment, materials and services related to general procurement, technology and building construction.
- Approves purchase orders up to $100,000.
- Performs procurement responsibilities in support of campus community consistent with industry best practices and in compliance with Purdue University and State regulations, policies, and guidelines.
- Provide general procurement, technology and building construction procurement services by processing orders for goods and services, prepare and issue requests for quotations, requests for proposals, evaluate proposals and make recommendations.
- Responsible for timely approval processing of electronic requisitions to facilitate issuance of purchase orders for purchases less than $100,000.
- Provides support in resolving invoice reconciliation issues.
- Provide information and instruction to campus personnel on procurement system policies and procedures.
- Responsible for establishing content, coordinating and scheduling of training or workshops for electronic procurement system.
- Serve as contact with West Lafayette personnel regarding Ariba issues, questions and enhancement opportunities.
- Serves as authority on electronic procurement system and provides assistance to campus personnel.
- Perform other duties as assigned.
Benefits of a Procurement Agent
- Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
- Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
- University contribution of 10% to retirement (3 year waiting period)
- University contributions to Health Savings Account –
- Plus a chance to earn more through participating in University Wellness Initiatives
- 10 paid holidays
- Employee Wellness Programs
- Paid Parental Leave after one year of service
- Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Education of a Procurement Agent
- BA/BS Business or Accounting
Experience of a Procurement Agent
- Four years of procurement and/or business-related experience required.
- One year demonstrated experience with formal competitive bidding processes.
- Demonstrated purchasing experience including high-technology and building construction utilizing competitive bidding including writing specifications, bid documents and procurement justification.
Preferred:
- Higher education related experience is desired.
- PNW related experience is preferred.
Core Competencies of a Procurement Agent
- Demonstrate an understanding and use of computerized systems and procedures.
- Must have the capability to analyze problems, develop recommendations and take appropriate action.
- Demonstrate excellent written and verbal communication skills and the ability to work with initiative.
- Possess knowledge of building construction procurement processes, contract management, especially as it concerns auxiliary services.
- Ability to develop priorities, specifications, presentations and use data management and analysis to formulate decisions.
- Knowledge of contract analysis, word processing, database and spreadsheet applications required.
- Possess supervisory abilities.
- Fundamental accounting skills are necessary.
Additional Information
Purdue will not sponsor employment authorization for this position
Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.
Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.
PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.