Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

Recreational Sports

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

PURPOSE

This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. Hires, supervises and trains student office assistants. Performs administrative duties for professional staff members, including assistance with electronic payroll. Serves as a Departmental I-9 processor, HR and Payroll Contact, a timekeeper. Enters approvals into Event Management Scheduling for all Recreation facilities. Other duties as assigned. Assists in student development and events planning.

DESCRIPTION

Functional Area 1: Administrative Support

Percent Effort: 50%

• Maintain records, employment files, and departmental files.

• Process I-9 and initial onboarding for all Departmental student employees

• Oversee work study eligibility for student employees

• Process alterations required in student workers profiles in Workday

• Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s

• Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.

Functional Area 2: Staff Supervision & Training

Percent Effort: 30%

• Hire, train, supervise, and evaluate student receptionists.

• Works on development and running of New Student Employee Orientation along with other professional staff members

• Process alterations required in student workers profiles in Workday

• Support student development efforts.

Functional Area 3: Record Keeping & Compliance

Percent Effort: 20%

• Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.

• Reconciles p-card expenses and travel for the Recreational Sports Department

• Works closely with Payroll, Financial Aid, and HR Department

• Perform other duties as assigned

• Ensure compliance for employment documentation and departmental files.

• Serve as a departmental I-9 processor.

QUALIFICATIONS

• High school diploma/GED

• Four (4) years of related experience.

• Additional education may be considered as a substitution for the minimum requirement. Associate degree and Two (2) years of related experience.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills. 

• Ability to work with sensitive information and maintain confidentiality

PREFERRED QUALIFICATIONS

• Experience in Higher education or similar role

SALARY: $17.50 - $19.71 Hourly (Approx. $36,400 - $40,996.80 annually)

 

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.