Junior Associate Accounts Payable Agency

Company description Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients. Overview Responsible for the creation and routing of Purchase Orders in a prompt manner, jobs and drafts, also to be responsible for approving workflow of the vendor invoice for timely vendor payments. Responsibilities Purchase Order (PO) Management: Receive and review purchase order requests sent to the group email. Create purchase orders in the SAP system. Review and follow up on all open POs with past-due delivery dates. Invoice Processing & Accounts Payable: Match vendor invoices to purchase orders in Altair. Audit invoices and ensure proper authorizations are received from the Agency through routing in Process Director Query. Approve invoices for payment and ensure proper receipt from vendors. Investigate invoice discrepancies, including shipping and freight documentation. Check bank details, tax information (if applicable), postings, and supporting documents for accuracy, completeness, proper coding, and mathematical correctness Vendor Management & Compliance: Work with vendors to ensure invoicing requirements are met. Ensure vendors provide proper documentation and receipts. Verify vendor banking and tax information when processing invoices. Billing Operations: Create jobs and process draft approvals related to the billing process. Support billing-related workflows and approval requirements. inancial Controls & Process Compliance: Ensure all invoices receive appropriate approvals before payment. Validate financial data accuracy, coding, tax treatment, and supporting documentation. Maintain compliance with internal approval workflows and procurement procedures. Qualifications Studies in related fields such as Business Administration, Accounting or Finance. 1-3 years of Accounts Payable or Billing experience specially troublesshooting. Excellent customer service skills. Intermediate- Advance English level , oral and written skills. SAP knowledge is a plus. Exceptional attention to detail, multi-tasking and impeccable mathematical skill

Studies in related fields such as Business Administration, Accounting or Finance. 1-3 years of Accounts Payable or Billing experience specially troublesshooting. Excellent customer service skills. Intermediate- Advance English level , oral and written skills. SAP knowledge is a plus. Exceptional attention to detail, multi-tasking and impeccable mathematical skill

Purchase Order (PO) Management: Receive and review purchase order requests sent to the group email. Create purchase orders in the SAP system. Review and follow up on all open POs with past-due delivery dates. Invoice Processing & Accounts Payable: Match vendor invoices to purchase orders in Altair. Audit invoices and ensure proper authorizations are received from the Agency through routing in Process Director Query. Approve invoices for payment and ensure proper receipt from vendors. Investigate invoice discrepancies, including shipping and freight documentation. Check bank details, tax information (if applicable), postings, and supporting documents for accuracy, completeness, proper coding, and mathematical correctness Vendor Management & Compliance: Work with vendors to ensure invoicing requirements are met. Ensure vendors provide proper documentation and receipts. Verify vendor banking and tax information when processing invoices. Billing Operations: Create jobs and process draft approvals related to the billing process. Support billing-related workflows and approval requirements. inancial Controls & Process Compliance: Ensure all invoices receive appropriate approvals before payment. Validate financial data accuracy, coding, tax treatment, and supporting documentation. Maintain compliance with internal approval workflows and procurement procedures.