Program Manager

Shift : Mon-Fri 9 – 5

Comments From HL:

• Needs to be a True Project Manager Candidate

• Must have experience on the business side NOT the IT side.

• Need to be Proactive – be able to watch for detail

• Strong project manager skills

• Will be working on Regulatory Project

Job Qualifications:

• Be proactive; operate with a sense of purpose and passion 

• Ability to think like a general manager and see the bigger picture while keeping an very close eye on the details 

• Strong verbal, written and interpersonal communication skills. Ability to tailor written or oral updates based on level of audience. 

• Ability to build and leverage relationships

• Ability to ask investigative questions to confirm project progress amongst Stakeholders, with alienation

• Lead and influence without direct authority

• Adaptable to firms culture; execute on any direct and candidate feedback

• Ability to effectively manage multiple and often conflicting priorities under tight timeframes; produces tangible outcomes (not caught up in non-value “busy” work)

• WORD, EXCEL and PPT knowledge a must

• Internal Audit experience is a plus

Job Responsibilities:

• Work with Vice Presidents’ and Directors’ to develop detailed project plans with owners, timelines, and sub-tasks

• Create a project plan visual to track progress and publish weekly; Proactively work with Stakeholder to solve for challenges that could impact project timelines

• Lead weekly status report meetings, and based on discussion, make changes real time on project plan (projected on screen) for audience viewing

• Responsible for using change control procedures for any changes to scope, schedule and resources

• Responsible for using milestone closure procedures at the end of each key stage of process.

• Write change controls and milestone closure documentation which are clear and concise for broader Stakeholder understanding.

• Facilitate and oversee operational calendar in a high visible role to ensure stakeholders are reviewing the quality and completeness of firms customer data

• Responsible to oversee that upstream reports are available for stakeholders review; publish status reports to confirm project on target; oversee that data issues are corrected with proper archival of remediation documentation

• Assist in the facilitation (and logistics) of a high profile monthly meeting; assist in agenda preparation; prepare and publish meeting minutes; track any follow-ups

• Consolidate and document all open findings by Internal Audit, Compliance, Regulators from various reports onto a single project plan; update monthly and share with Management for an “at a glance” view 

• On a monthly basis, track changes to people resources (locations, titles) engaged in project; report monthly to management (including Finance)

• On a monthly basis, track status of project budget; ensure contracts with any external vendors are secured, monitor and report monthly budget “burn rate”

• Review key documents of the firm to ensure proper and standardized formatting; format documents so they are ready for management review

• Promote Project Management best-practice through formal and informal networks. Will act as a mentor to the Project Management community.

Compliance, Regulatory, Budgeting, Internal Audit