Billings Coordinator

Full-time, in-office position. Remote and hybrid options not available. Therma is currently seeking a Billings Coordinator located in San Jose, CA. The Billings Coordinator will be integral in collaborating with Project Managers to facilitate the generation of various monthly billings. Essential Duties and Responsibilities: Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers. Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours. Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required. Assist in managing and maintaining project-specific billing rates and markups. Systematically archive billing records and history. Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle. Address and resolve job cost discrepancies as they arise. Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly. Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly. Qualifications: Proficiency in MS Excel is essential. A Bachelor's degree in Accounting, Finance, or a related field is preferred. Experience in the construction industry is beneficial. Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required. Must be able to maintain accuracy and efficiency while meeting tight deadlines. Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers. Compensation: $30-36 hourly, depending on experience #LI-JS1 #LI-Onsite