Specialist, Projects & Facilities

KEY ACCOUNTABILITIES: (Identify 6 to 8 main things that the job holder must do to make sure that the main purpose of the role is met.  These should be the things that need to be done and/or the services that need to be provided.  Describe what is done and why rather than how.)

Description

Performance Indicators

Policies & Procedures

• Ensure compliance with approved engineering, maintenance, GMP, GEP, and safety procedures.
• Support implementation and continuous improvement of utilities and BMS-related SOP

• Adherence to policies, processes, and procedures.

Day to day operations

• Supervise daily operation and maintenance activities of utilities systems, including BMS, HVAC, water treatment, compressed air, and associated infrastructure.
• Monitor utilities performance and ensure uninterrupted services to production and support area

• Smooth flow of day-to-day operations.

Safety, Quality & Environment

• Ensure compliance with GMP, GEP, engineering standards, and EHS requirements.
•  Support internal and external audits.
•  Maintain complete and accurate utilities and BMS documentation.
• Ensure safe execution of all utilities-related activities.

• Audit findings.
• Safety incidents.
• Documentation compliance rate.

Job Related – Special Accountabilities

• Supervise the operation, monitoring, and maintenance of utilities systems including HVAC, water treatment, compressed air, and Building Management System (BMS).
• Monitor BMS alarms, trends, and system performance, ensuring timely response to abnormalities and implementation of corrective actions.
• Analyze utilities performance data and BMS reports to identify opportunities for improving reliability, efficiency, and energy consumption.
• Coordinate with automation and BMS service providers for troubleshooting, upgrades, modifications, and system optimization.
• Follow up and verify completion of preventive and corrective maintenance activities for utilities equipment and BMS-integrated systems.
• Conduct daily inspections, equipment performance reviews, and utilities operational checks to ensure compliance with operational requirements.
• Participate in root cause analysis (RCA) investigations related to utilities failures and implement corrective and preventive actions (CAPA).
• Ensure proper documentation of utilities operations, maintenance records, BMS events, deviations, and engineering activities in compliance with GMP requirements.
• Participate in qualification activities (IQ/OQ), commissioning, and validation support for utilities systems and related equipment.
• Initiate and follow up change controls associated with utilities, automation, and BMS systems.
• Monitor critical spare parts inventory, define reorder levels, and coordinate procurement activities to maintain system reliability.
• Support internal and external audits related to utilities, engineering systems, energy management, and GMP compliance.
• Prepare utilities performance reports, energy consumption reports, and BMS trend analyses for management review.
• Participate in utilities-related projects, equipment selection, design reviews, and preparation of User Requirement Specifications (URS).
• Support implementation of energy management initiatives and monitor Energy Performance Indicators (EnPIs) to achieve energy-saving objectives.
• Ensure all utilities activities are performed in accordance with safety, quality, environmental, GMP, and engineering standards.
• Perform any additional duties assigned by the Facilities & Utilities Manager.

• Adherence to maintenance procedures and policies.
• Day to day operation implementation

6. QUALIFICATIONS, EXPERIENCE, & SKILLS – Please ensure that the minimum requirements are the ones essential for undertaking the role:

QUALIFICATIONS

• BSC engineering in the disciplines (Mechanical Electrical or Mechatronics)

EXPERIENCE

• (5-8) years of experience in utilities and projects.