Attendance Coordinator

Salary: $23.97 per hour

The following documents must be complete and current for application to be considered for this position:
              X    Online Application
              X    Letter of Interest
              X    Resume
                    Copy of Valid Certification and/or License
                    Transcripts
             X     Three Current Letters of Recommendation (dated within one year of application)
             X     Other: Letter of interest should include background information regarding qualifications
 

TITLE:  Attendance Coordinator / Officer 

Reports To: Principal 

Job Goal: To investigate students who are chronically truant and work collaboratively with these students and their guardians to improve overall school attendance.

Qualifications

• Education: High school diploma or GED required; Bachelor's degree strongly preferred.
• Technical Skills: Knowledge and experience with Microsoft Office products and automated systems (e.g., EWS, Securlypass, Tardy Tracker).
• Legal Knowledge: Knowledge of school attendance and truancy laws preferred.
• Licensing: Must possess a valid Connecticut driver's license for conducting home visits.
• Core Competencies: Strong written and verbal communication skills; ability to work both independently and collaboratively.

Daily Operational Expectations

• Morning Duty: Manage the "Tardy Tank" from 7:30 AM to approximately 8:12 AM daily.
• Daily Reporting: Enter Tardy Tank reports and Tardy Tracker data immediately following the morning duty.
• Meetings: Attend the daily 9:00 AM Attendance Meeting.
• Quarterly Maintenance: Create and update Tardy Sheets for each quarter.

Primary Performance Responsibilities

 Investigation and Outreach

• Conduct investigations into student truancy and track "class cuts".
• Perform direct outreach through telephone calls and home visits to absent/truant students and their guardians to encourage attendance.
• Meet with chronically absent and tardy students to review their attendance records personally.
• Maintain positive communication and interactions with parents, guardians, and family members
   

Data Management and Documentation

• Create and maintain a database system to document all intervention attempts, including messages and home visits.
• Maintain accurate lists and spreadsheets of chronically truant students.
• Run and analyze daily reports, including the Early Warning System (EWS), Absentee Reports, and Securlypass reports.
• Enter and track data for field trips, assemblies, and testing to ensure attendance records remain accurate.
• Handle and resolve all residency issues or concerns.

Support and Intervention

• Assist in the development of attendance improvement plans.
• Coordinate attendance challenges and provide incentives to students to promote a positive attendance culture.
• Prepare for and assist in formal attendance hearings.
  
   

Collaborative Discipline and Reporting

• Meet weekly with Assistant Principals (APs) to monitor grade-level spreadsheets for tardies occurring after 8:15 AM.
• Collaborate with grade-level APs to determine and assign progressive discipline based on attendance data.

• Gather and present quarterly attendance data to leadership.

  
   

Terms of Employment

• Work Year: Ten-month year.
• Evaluation: Performance will be evaluated in accordance with the Board of Education policy.