Senior Administrative Assistant

FUNCTION: Provide administrative support to division leaders, department chairs, faculty, and staff. Essential Job Functions: Provide administrative support to dean, department chair, and faculty members with paperwork, forms, and reports. These may include budgets, purchasing, entering class schedule, faculty load reports, textbook adoptions, ordering supplies, personnel reports, absence and leave forms, grades and class rolls. Perform general office duties such as: developing letters, emails, substitute forms, and reports to include state reporting, as required. Occupy front desk and professionally interface daily with students, administrators, various departments, visitors, staff, and faculty. Enter Student Data for new, transition and current students, i.e., maintain various computer-based records/files, create classes and assist with course substitution forms. Schedule and coordinate multiple meetings and room reservations to include meetings for college leaders, faculty, advisory boards, and information sessions. Record and transcribe meeting minutes. Work with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website). Prepare and process requisitions and invoices as needed and Banner entry via several banner programs. Process P-card statements and maintain P-card records and expenditures. Coordinate travel arrangements, hotel, and parking reimbursements. Coordinate facilities for classroom use, including maintenance requests. Additional Job Functions: Order inventory supplies and submit expenses. Complete required trainings. Other duties as assigned.