Parts Coordinator (39461)

The Parts Coordinator is responsible for ensuring the timely availability, tracking, and distribution of parts and materials to support manufacturing operation/customers This role works closely with purchasing, inventory control, and production teams to maintain efficient workflow and minimize downtime due to parts shortages.

 

• Monitor inventory levels and maintain accurate records of parts and materials
• Perform inventory counts and process adjustments as needed
• Coordinate the ordering and replenishment of parts, including placing procurement orders with suppliers
• Process quote requests and customer purchase orders (POs) accurately and efficiently
• Gather required intake information via email or telephone from customers and internal teams
• Ensure production teams have the correct components available on time
• Track incoming shipments and verify accuracy of received goods
• Support warehouse operations including receiving, picking, packing, and shipping
• Prepare required documentation for domestic and international shipments
• Maintain and update part numbers, inventory data, and documentation in ERP systems
• Identify and resolve discrepancies such as missing, damaged, or incorrect parts
• Handle customer and internal issues including credits, reimbursements, and warranty claims
• Perform accounts receivable follow-up as needed
• Collaborate with suppliers, purchasing, and warehouse teams to manage supply chain issues
• Communicate critical shortages, delays, or order updates to customers and internal stakeholders
• Analyze inventory and usage trends to support reporting and decision-making

• High school diploma or equivalent required with 3+ years of relevant experience in manufacturing, inventory, logistics, or customer service; or an associate degree in a related field, preferred.

 

• Technical or mechanical understanding is a plus
• Experience using ERP or inventory management systems (SAP, Oracle, etc.) preferred
• Proficient with computers and software including Microsoft Office, Outlook, and ERP systems
• Strong attention to detail and commitment to accuracy
• Creative, proactive, and idea-driven approach to problem-solving
• Strong interpersonal and organizational skills with a focus on quality of work
• Effective time management skills in a fast-paced environment
• Excellent analytical and reporting skills