Assistant Finance Manager (all genders)

HRS AS A COMPANY

HRS is reinventing the way businesses and governments work, stay and pay in today’s dynamic global marketplace. HRS’ advanced platform technology is extending its reach beyond hospitality to meetings, office space management, payment efficiency and crisis recovery.

Beyond cost savings in the global post-pandemic economy, HRS clients gain from an unrivaled focus on essential aspects including safety, security and satisfaction.

HRS is also recognized for its award-winning Green Stay Initiative, technology that helps corporate hotel programs achieve their NetZero targets, and its groundbreaking Crew & Passengers Solution, which leverages automation to elevate experiences for air and rail operations.

Founded in 1972, HRS works with 35 percent of the global Fortune 500, as well as the world’s leading hotel chains, regional hospitality groups and payment providers.

BUSINESS UNIT

POSITION

We are looking for a Sydney-based Assistant Finance Manager (all genders) to manage payroll, compliance, month-end close, Lucanet consolidation, audit coordination and tax information support, support the Finance Director with finance controls, stakeholder coordination and ERP migration/process improvement.

CHALLENGE

• Prepare and manage fortnightly payroll for approx. 60 employees, including casual, hourly-rate and salaried staff.
• Use ADP Realtime and ADP Payforce for payroll processing and reporting.
• Prepare payroll journals, accruals, reconciliations, payroll tax reporting and related compliance.
• Ensure payroll is accurate and ready for Finance Director review and Managing Director approval.
• Maintain strict confidentiality over payroll, remuneration and sensitive employee information.
• Review monthly BAS reports prepared by the Management Accountant and coordinate with BDO for lodgement.
• Oversee month-end work prepared by the Management Accountant, including journals, reconciliations, accruals and results review.
• Manage confidential payroll-related month-end journals, accruals and reporting.
• Prepare basic monthly variance comments for major movements against prior month, budget or HQ expectations.
• Upload local monthly results into Lucanet for HQ consolidation and validate submission accuracy.
• Communicate with HQ Global Accounting on local results and consolidation matters, copying the Finance Director on key matters.
• Support external audit by coordinating requests, allocating tasks to the Management Accountant, AP and AR teams, tracking completion and reviewing support where required.
• Prepare year-end, income tax and FBT information request files for BDO and Finance Director review.
• Respond to BDO queries within role scope and escalate complex or judgement-based matters to the Finance Director.
• Support ERP migration from Exact to MYOB Acumatica, including data validation, testing, documentation, issue follow-up and post-go-live stabilisation.
• Supervise, guide and review the Management Accountant's work.
• Work effectively with the FD, MD, HQ Global Accounting, department heads, BDO, auditors, AP and AR teams.

Authority
Coordinate and review payroll, BAS, month-end close, audit/tax requests, Lucanet submissions and finance support activities. Final approval remains with the FD, MD, BDO, HQ or relevant authority. Complex or higher-risk matters must be escalated to the FD.

Systems
ADP Realtime, ADP Payforce, Lucanet, Exact ERP, MYOB Acumatica, Microsoft Excel.

FOR THIS EXCITING MISSION YOU ARE EQUIPPED WITH...

• 5+ years relevant finance/accounting experience.
• Hands-on Australian payroll experience.
• Month-end close and balance sheet reconciliation experience.
• BAS/GST understanding.
• Strong Excel skills.
• Experience reviewing work prepared by others.
• Strong attention to detail and confidentiality.
• Ability to coordinate across AP, AR, external accountants, auditors, HQ and local stakeholders.
• Ability to use ERP/accounting systems and adapt through system migration.

Qualifications
CPA/CA qualified or close to completion preferred. Relevant degree preferred.

Attributes
Detail-oriented, reliable, compliance-minded, practical, hands-on, confidential and deadline-focused.

PERSPECTIVE

Access to a global network of a globally united and mutually responsible “Tribe of Intrapreneurs” that is passionately dedicated to renew the travel industry and while doing so reinvent the ways how businesses stay, work and pay.

Our entrepreneurial driven environment of full ownership and execution focus offers you the playground to contribute to a greater mission, while growing personally and professionally throughout this unique journey. You will continuously learn from a radical culture of retrospectives and continuous improvement and actively contribute to making business life better, smarter and more sustainable.

LOCATION, MOBILITY, INCENTIVE

The attractive remuneration is in line with the market and, in addition to a fixed monthly salary, all necessary work equipment and mobility, will also include an annual or multi-year bonus.

Location: Sydney CBD, hybrid 2-3 office days/week