Administrative Assitant

Contract Duration: 11 Months

Pay Rate: $19/hr

Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. 

Responsibilities include: 

• Extremely heavy calendar management; coordinating and scheduling internal and external meetings 

• Extensive scheduling of international and domestic travel 

• Comprehensive phone coverage and expense processing 

• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams 

• Space Management 

• Arrange charity events and volunteer 

• Go to person for Registering Visitors, Contractors and new hires 

• Tasks around onboarding and offboarding resources 

• Arrange catering and logistics for large meetings and town-halls 

• Provide general support and many other task for entire department 

Requirements: 

• 5+ years Investment Banking or financial services support experience 
  
• Executive-level support 
  
• Strong attention to detail, follow-up and excellent organizational skills. 
  
• Ability to treat sensitive/confidential information with appropriate discretion. 
  
• Strong sense of urgency, adaptability, flexibility and resourcefulness. 
  
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. 
  
• Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. 
  
• Bachelor’s degree preferred. 
  

Desired:

• Knowledge with the following systems:
  
• Telepresence
  
• Corporate Travel Services
  
• Concur
  
• MyHR
  
• MyLearning
  
• Ariba/eRequest
  
• Tech Direct
  
• OneFacility
  
• Access Management
  
• Access Request Management

If you are interested kindly contact:

Laidiza Gumera

973-774-7804