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Job Description
We Deliver the Goods:
Under general supervision, the Sr Contracts Coordinator manages the coordination, preparation, and submission of bid opportunities, while supporting contract creation and administration. This role serves as a key liaison between internal stakeholders (Sales, Legal, Insurance, Procurement, and various leadership) and external agencies to ensure all bids and contracts are accurate, compliant, and submitted on time. The Sr Contracts Coordinator position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines across various systems and state portals in a fast-paced, deadline-driven environment.
Major Functional Responsibilities:
- Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
- Growth opportunities performing essential work to support America’s food distribution system
- Safe and inclusive working environment, including culture of rewards, recognition, and respect
Under general supervision, the Sr Contracts Coordinator manages the coordination, preparation, and submission of bid opportunities, while supporting contract creation and administration. This role serves as a key liaison between internal stakeholders (Sales, Legal, Insurance, Procurement, and various leadership) and external agencies to ensure all bids and contracts are accurate, compliant, and submitted on time. The Sr Contracts Coordinator position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines across various systems and state portals in a fast-paced, deadline-driven environment.
Major Functional Responsibilities:
- Review bid opportunities from subscription services and state portals and distribute to appropriate stakeholders (e.g., Key Account Managers) for evaluation
- Manage end-to-end bid coordination, including setup of files, bid tools, and required documentation
- Track and maintain all bid timelines (deadlines, Q&A, addendums, extensions) and ensure timely and accurate submissions
- Serve as a primary point of contact for internal teams and external agencies regarding bid communications and requirements
- Maintain and audit bid trackers, calendars, and documentation to ensure accuracy and organization
- Process bid renewals, extensions, and new bid workflows, including follow-ups with stakeholders on pending decisions
- Create, maintain, and administer contracts for awarded bids, ensuring all terms and requirements are fulfilled
- Analyze bid results, pricing, and competitor data to support profitability assessments and identify discrepancies
- Support reporting and administrative functions, including bid logs, stock status reporting, and process documentation updates
- Performs other duties as assigned