Job Description

The Department of Family Medicine has an outstanding opportunity for a Grants and Contracts Manager/Specialist to join their team.

About this Opportunity

Reporting to the Associate Director for Research, the Grants and Contracts Manager/Specialist is responsible for providing comprehensive pre- and post-award grants and contracts management support for the Department of Family Medicine’s expanding research portfolio. This position supports a diverse range of federally and non-federally funded research programs and works closely with faculty investigators, research teams, and University partners to ensure successful proposal submission, award management, compliance, and financial stewardship.

This position is based within the Department of Family Medicine Research Section, which includes the UW Center for Health Workforce Studies, the WWAMI Rural Health Research Center, and the WWAMI-region Practice and Research Network (WPRN). The position is a hybrid role and, when working on-site, will be based at Roosevelt Commons on the UW Seattle campus.

Key Responsibilities

Post-Award and Sub-Award Management – 60%

• Liaise with sponsors, the Office of Sponsored Programs, and Grant and Contract Accounting to support award setup and ongoing award management
• Ensure grant, contract, and sub-award agreements are executed in a timely manner
• Coordinate administrative management of domestic and international research sub-awards
• Process advance budget requests, no-cost extensions, prior approvals, and subcontract modifications
• Assist research teams with budgeting for supplemental funding, renewals, and special projects
• Support sponsor-required financial reporting activities
• Provide guidance to Principal Investigators regarding sponsor and University compliance requirements
• Develop ad hoc financial and analytical reports for department leadership

Pre-Award Grant Submission Support – 20%

• Manage proposal submission timelines and processes
• Ensure compliance with sponsor proposal requirements
• Develop proposal budgets in collaboration with Principal Investigators
• Prepare and review proposal materials, including budget justifications, biosketches, and other support documents
• Coordinate proposal development with internal and external stakeholders
• Manage supplemental proposal materials and subcontractor documentation
• Enter proposal information into University and sponsor systems (e.g., SAGE, grants.gov, eRA Commons, Workspace, EHB)

General Research and Grants Administration – 20%

• Provide training and consultation to faculty and staff on grant and contract processes
• Serve as an administrative liaison with University offices related to sponsored projects and compliance
• Maintain departmental grant documentation and records
• Ensure faculty biosketches, CVs, and other support documents remain current
• Participate in UW sponsored projects trainings and meetings
• Perform other grant and research-related duties as assigned

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Bachelor’s degree in a relevant field
• Two to three years of administrative experience supporting grant and contract applications and funded grants/contracts

Additional Qualifications

• Experience developing and monitoring grant budgets
• Working knowledge of federal grant rules and regulations
• Demonstrated attention to detail, accuracy, and efficiency
• Excellent interpersonal and communication skills
• Excellent written and verbal English language skills
• Ability to work independently and manage multiple complex projects simultaneously
• Proficiency with word processing, spreadsheet, and database software

Preferred Qualifications

• Working knowledge of University of Washington grant and contract guidelines
• Familiarity with grants.gov, eRA Commons, HRSA EHB, and other sponsor portals
• Experience with University of Washington systems such as SAGE, Workday, and EDW
• Advanced Microsoft Excel skills
• Basic knowledge of IRB processes

Working Conditions

• This is a hybrid position
• When working on-site, the position will be based at Roosevelt Commons on the UW Seattle campus
• Work involves managing multiple competing deadlines and priorities in a collaborative research environment

About the Team

The Department of Family Medicine Research Section supports multidisciplinary research focused on health workforce studies, rural health, behavioral health, cancer prevention, cardiovascular disease, dementia and cognitive impairment, global primary care, and reproductive and women’s health. The section includes nationally recognized research centers and collaboratives serving the WWAMI region and beyond.

Compensation, Benefits and Position Details

Pay Range Minimum:

$67,632.00 annual

Pay Range Maximum:

$97,200.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.