Production Coordinator I

Job Summary:  To ensure that the finished product leaving the company meets the requirements of the customer as defined by the customer’s purchase order, scope of work, or special instructions. The Production Coordinator I will perform administrative functions pertaining to the operation of the company and the safety of company personnel.   Primary Duties & Responsibilities: ●      Data entry for service work and engineered product with attention to detail and timely execution ●      Coordinate field service ensuring that technicians assigned have proper credentials to enter customer sites, including scheduling Safety Council training ●      Input purchase orders for materials required to complete orders and issue POs to vendors ●      Routinely communicate with vendors to monitor delivery dates ●      Communicate with the customer any unforeseen delays or issues with the field service order ●      Confirm terms & conditions on the customer’s PO matches the sales order to ensure accurate billing ●      Release appropriate lines for invoicing and attach proof of delivery to sales order ●      Process invoices and distribute them via mail, email, or customer portal ●      Enter Field Service Report hours into ADP daily ●      Enter hours onto Field Service Man Hour Tracking Spreadsheet ●      Approve time for all technicians and temps on ADP for each pay period ●      Update Contract Labor report weekly and send to corporate ●      Perform other administrative duties as required   Positional Requirements & Qualifications: ●      Education & Experience: o    HS Education or GED equivalent o    Solid understanding of basic bookkeeping and accounts receivable principles ●      Skills & Abilities: o    Successful completion of Channel Connect Valve University 1, 2, and 3 for assigned product vertical(s) o    Successful completion of shop orientation hours for assigned product vertical(s) o    Demonstrate understanding and compliance with all applicable quality standardization procedures o    Successful completion of Technical 101 training for assigned product vertical(s) o    Successful completion of the Customer Service Soft Skills training class o    Successful completion of the Production Coordinator I learning path in LinkedIn Learning o    Successful completion of the level I written test for assigned product vertical(s) o    Oracle competency o    Effective time-management o    Detail-oriented o    Self-Motivated o    Highly organized   Must be able to travel and have a clear driving record in accordance to company driving guidelines Clear background check and drug/alcohol screening   Essential Physical Functions: Travel: less than 5% Lifting up to 20 pounds Bending, stooping, walking