Auxiliary Administrative Assistant - (26-045) External Closes Jun 21/26

The role: Auxiliary Administrative Assistants perform a wide variety of general administrative and clerical duties in support of departments citywide. Duties include but are not limited to:

• Provide courteous and professional front line service to customers in person, by phone or email.
• Prepare, process, edit, format, and maintain a variety of departmental documents, publications, reports, records, and files, both manually and electronically.
• Receive and reconcile financial transactions.
• Enter data using a variety of computer programs and databases.
• Process all incoming and outgoing mail.
• Research and prepare routine correspondence.
• Other duties that may be assigned.

What we offer: The rate of pay for this CUPE bargaining unit position is $34.69 per hour, plus 12% in lieu of benefits.

Administrative Assistant - Job Description 

Education:

• Minimum Grade 12 supplemented with courses/training in business, accounting, or office administration.

Experience:

• Minimum of three (3) years of current office administration experience. 

Skills/Abilities:

• Proficient administrative skills including composing and preparing correspondence.
• Proficiency with MS Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge and experience working with social media (Facebook, Instagram, etc.).
• Experience processing, balancing, and reconciling financial transactions.
• Strong organizational skills with the ability to adapt to changing situations.
• Exceptional communication, interpersonal, and customer service skills, with a positive and enthusiastic outlook.

Preferred Criteria:

• Experience working in a municipal environment.
• Certificate or Training in Office Administration.

Qualified candidates will be required to undergo testing for Intermediate Word, Basic Excel, and Office Administration skills.

Work is assigned on an as needed basis, with no guarantee of hours. When called in or scheduled for work, hours may be between 8:00am and 9:30pm, Monday through Friday and between 8:00am and 6:00pm Saturday and Sunday depending on the department and assignment.

Posting Date: June 12, 2026

Closing Date and Time: June 21, 2026

Posting Number: 26-045

When you apply: You will be asked to upload a cover letter and resume as part of the application process. You may also be asked to answer some screening questions related to the position. 

Questions about this position? Email [email protected]