Branch Administrator

JOB SUMMARY:

Responsible for the accurate and timely execution of administrative functions in support of Branch operations. Create and maintain a positive, professional working environment that reflects the organization’s mission, vision and values.

MINIMUM QUALIFICATIONS:
Education

• High School diploma or equivalent.

Experience

• At least 5 years related work experience.

License or Certification

• Valid Driver’s License

Specialized Skills

• Strong internal and external customer service.
• Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence.
• Effective oral and written communication.
• Proven track record of very high attention to detail and organization.
• Proven ability to work within time constraints with limited supervision.
• Ability to prioritize workload and change direction quickly depending on deadlines.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail.
• Basic to intermediate math.
• Intermediate to advanced understanding of the Microsoft Office Suite and ERP systems
• Ability to read, write and comprehend English.
• Ability to read, write and comprehend Spanish, preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Constantly required to talk, hear, see, sit, stand and walk.
• Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus.
• Frequent use of hands to manipulate, handle or feel objects, tools or controls.
• Occasionally required to lift and/or move up to 25 pounds.

Work Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Constantly required to use computer-based systems.
• Frequently sits for long periods of time in an office environment.

ESSENTIAL DUTIES

• Provide general clerical duties and administrative support for Branch Operations

Office Administrations

• Assist with office operations, workflow and procedures
• Monitor the inventory of, and requests for office supplies/PPE and complete online ordering
• Manage project-based work, follow-up, and report results
• Keep management informed by reviewing and analyzing special reports, compiling information and identifying trends
• Responsible for complying with and meeting all company driven deadlines
• Maintain and protect sensitive company data by adhering to internal security controls
• Purchase order management
• Timecard entry
• Customer billing

Human Resource Responsibilities

• Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees
• Time entry, payroll validation, missed and final pay coordination
• Assist with annual open enrollment and HR initiatives
• Assist in on-boarding, orientation and off-boarding of employees
• Assist with recruitment of field personnel
• IT liaison for staff equipment and technology needs
• Maintain a good understanding of local unions
• Assist with background checks
• Assist with safety training and record retention
• Assist with audits
• Maintain records and report incidents and injures including workers compensation claims
• Other duties as assigned.

Northwest Landscape Services is an EEO and E-Verify participating employer.

Northwest Landscape Services is an On Demand Daily Pay employer