PGIM | Executive Support & Office Co-ordinator

(PGIM Institutional Client Group, Amsterdam, Hyrid, Fixed-Term Contract 6 months) 

A GLOBAL LEADING ASSET MANAGER WITH A DIVERSE & INCLUSIVE CULTURE 

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. 

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers!   

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today.  

At PGIM, You Can!  

What you can expect 

We are seeking an enthusiastic individual who will be a key part of our Institutional Client Group Business Development team. This is a full-time hybrid role based in our Amsterdam office. You will provide the team with a high-level of support across a broad range of crucial administrative functions including providing board secretarial support, travel coordination, diary management, and general office management. The candidate will ideally view the role as an opportunity for development and learning. 

What you will do 

• You will have a meaningful impact on our Amsterdam office providing executive sales administrative support alongside assisting with Board secretarial, Office support and Risk & compliance requirements. 

• Provide core administrative and organisational support to the Netherlands based team, including meeting coordination, video‑conference setup, and preparation of materials. 

• Arrange international and local travel logistics, producing clear itineraries and coordinating with travel agents where required.  

• Support office operations by managing facilities queries, telecoms providers, supplies, catering, meeting rooms, and visitor registration.  

• Act as a key liaison for HR‑related matters such as Dutch pension and local benefits queries.  

• Process expenses, invoices, reconciliations, and support basic reporting requirements for regulatory obligations. 

• Provide day‑to‑day IT coordination, including troubleshooting through the IT team and ensuring devices and meeting setups are ready. 

• Deliver general administrative support such as document preparation (Word, PowerPoint, Excel), record‑keeping, and maintaining secure filing systems. 

• Support compliance activities through organised filing, document management, and coordination of due‑diligence materials and questionnaires.  

• Provide board support by maintaining meeting packs, organising documentation, and managing filings with the Dutch commercial register. 

• Partner with other Executive Assistants across Europe and offer backup coverage for travel bookings, expenses and event support 

• Act as a backup for Salesforce and client‑lifecycle administration, supporting data entry, record maintenance and client‑related tracking as expertise develops. 

• Additional tasks as required 

What you will bring 

•  Executive assistant, project management, sales support or other transferrable experience in a fast-paced and demanding environment. 

• Proficient in technology systems such as Salesforce, Seismic, Tableau, Microsoft Word, Power Point, Excel, Teams and able to work optimally with other teams across the organization. 

• High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity. 

• Strong editing and proofreading skills and attention to detail. 

• Ability to think proactively and anticipate needs. 

• Ability to work independently with. 

What will set you apart? 

• Excellent written and verbal communication skills in Dutch and English. 

• Strong attention to detail, accuracy, and completeness. 

• Seeks development and learning opportunities.  

• Strong critical thinking and logic skills, proven ability to prioritize tasks, work independently, and escalate assistance when needed.  

• High level of productivity and self-direction while multi-tasking.  

• Proactive problem solving.  

• Flexibility to work the hours needed as required to meet business demands. 

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply. 

What we offer you  

• Health Insurance: Optional access to a collective health insurance scheme with CZ Health Insurance, offering potential premium discounts and additional reimbursements. This is not paid for by PGIM. 

• Annual Leave of 30 days, at full pay. 

• Retirement Savings Plan: Participation in the PGIM Pension Plan, a defined contribution scheme provided by Centraal Beheer PPI, with employee and employer contributions based on pensionable salary. Employees contribute 4% via salary sacrifice, with PGIM contributing monthly on an age‑banded scale, subject to statutory limits. 

• Life Assurance: Partner and dependent pensions are provided through the PGIM Pension Plan, with premiums paid by PGIM. Optional additional partner coverage is available at employee cost.