Sr. Project Manager

As a technical lead, manages concurrent, multiphase design, construction and improvement projects for health care, research, academic, infrastructure, and administrative facilities, including but not limited to acute inpatient, outpatient, clinical research, and biomedical research facilities.

Incumbent shall have the temperament, skill, and experience to handle simultaneous projects, scopes of work within a major capital project, . The incumbent will be responsible for achieving overall project success through the completion of multiple projects within scope, budget, and schedule requirements. 

• As an experienced professional, manages a full range of design, construction and improvement projects, or components of these projects, for health care facilities including, but not limited to, acute inpatient, outpatient and clinical research facilities, or academic facilities including but not limited to, research labs, specialized research equipment facilities, classroom space, office, housing, infrastructure, and support spaces.
• Identifies need, develops or oversees development of project plans and analysis. Reviews proposals and contracts. Prepares studies, analysis, and quality reviews.
• Prepares and approves cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules.
• Manages project setbacks, mitigates complications, and develops viable solutions.

Leads diverse, specialized teams including construction managers, architectural and engineering design professionals, general contractors and project staff.

• Develop, manage, and lead a team comprising project staff, consultants, and contractors to execute projects from the conceptual stage through commissioning, turn-over, and close-out in a way consistent with the policies of the UC Office of the President, UCSF, and the Design & Construction Department.
• May oversee, and / or direct other Project Managers and Analysts.
• Mentor and train Project Managers and Assistant Project Managers as needed.
• May lead specialized project components or programs (e.g. LEED, landscape design, in-house design, leased-property projects).

Develops complex project plans. Establishes work scopes and project schedules. Prepares functional studies, construction plans and specifications.

• Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations.

• Identifies and recommends procurement and contract delivery methods to meet project objectives and works with Contracts team to bid and/or negotiate construction terms within standard UCSF contracts

• Develops and maintains all necessary management processes and controls for budget, schedule, and project issues; plans for and obtains approvals in a timely fashion (Funding requests, Client, etc.).

• Hires architectural / engineering firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings and manages the services of the architects and engineers; provides leadership expertise, direction and management of the engineers, architects and other consultants.
• Assists leadership to develop, maintain, and train project management processes and controls.
• Creates and maintains data in project management information system (PMIS/Unifier), including systematic reporting and updating of project status as required by Design & Construction Management, including budget and schedule. 
• Responsible for generating monthly financial, progress and exception reports; managing the selection and contracting for consultants and contractors, coordination with UCOP, as necessary, and within the requirements of OP/UCSF procedures.

Prepares project cost estimates. Develops budgets and monitors project expenditures. Monitors work quality and progress.

• Establishes and manages detailed project budgets and controls for the management of commitments, expenditures, and forecasting; manage reallocations between project line items and projects to achieve “bottom line” financial performance.
• Reviews cost estimates, establishes project schedule and budget and reviews with clients.

Provides space analysis and space planning. Develops concept drawings for space utilization, interior design and room configuration.

• Manages and leads special engineering or technical studies performed by outside consultants, defines objective, solicits technical proposals, evaluates proposals, selects consultants, manages consultant directs their activities; responds to external surveys (e.g.,10-year Capital Plan, Facilities Infrastructure List); 
• Works with UCSF Planning colleagues to assure compliance with space planning guidance on capital projects and may support Capital and Space Planning colleagues on space analysis and capital studies when capital investment or detailed move planning is indicated. 

Ensures projects comply with applicable codes, standards, and regulatory requirements including JCAHO, HCAI / OSHPD, DCFM, CBO, AAALAC, and NFPA.

• Coordinates work between design & construction partners and AHJ to assure compliance with all federal, state, local, UC, and UCSF applicable codes, standards, and regulatory requirements throughout the entire project lifecycle.

Provides guidance to project team. Resolves conflicts, escalated issues, and / or recommends solutions.

• Primary responsibility for coordination of all aspects of stakeholder engagement across all internal UCSF stakeholders, external design, and construction partners and external AHJ and agencies.
• Responsible for identifying and mitigating all project related conflicts up to the identified and agreed upon authority as agreed to with supervisor.
• Responsible for understanding when and how to escalate matters that are beyond authorized limits and presenting recommended solutions for leadership to consider.
• Responsible for establishing, developing, and maintaining project team relationships and culture that supports UCSF PRIDE values with a focus on customer satisfaction in line with the stated project objectives.

Leads inter-disciplinary coordination with facilities management, IT, environmental health and safety, and project clients.

• Responsible for producing risk mitigation, progress, and other reports
• Determines all appropriate approving agencies for the project and develops/executes a plan for addressing each. 
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• When appropriate coordinates Legal and Risk department reviews of all owner agreements and risk management issues; manages all aspects, approvals, and reporting; maintains departmental compliance with all regulatory/accreditation requirements 
• Implements policies and procedures that direct and support the provision of services within regulatory guidelines. 
• Responsible for communicating and keeping the Design & Construction leadership informed of significant issues or changes well in advance. 
• Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims.
• Leads inter-disciplinary coordination with all internal UCSF stakeholders including facilities services, IT, environmental health and safety and project clients.

Integrated Lean Project Delivery: Responsible for leading project teams in the implementation of Integrated Lean Project Delivery processes in addition to all traditional project management processes and procedures. In some cases, incumbents will be expected to be collocated with the project team in a Big Room project environment. Lean processes include but is not limited to the following lean process activities: 

• Last Planner™ Process 
• Value Stream Mapping 
• Process Mapping 
• 5S 
• Target Value Delivery Management 
• Set Based Design Management 
• Building Information Modeling 
• Built-in Quality 
• Rapid Improvement Kaizen (flow) and kaizen (process)

May lead or supervise the work of other professionals.

Performs organizational, departmental, and administrative activities not relating to projects, including serving on committees representing department or unit, process improvements and strategic initiatives.

• Participates in departmental and organizational business process improvement initiatives as directed by the Design & Construction leadership. This shall include but not limited to teaching, leading and participating in Kaizen events and leading training workshops as directed by departmental leadership