Job Description
Perform day to day tasks within the Procure to Pay (P2P) stream such as daily invoice processing (PO and Non-PO), expense reports audit, as well as support month-end closing activities.
The performance should meet the requirements defined in the SLA/KPI’s.
Timely and accurate review, validation, and processing of incoming invoices (e.g., PO, Non-PO, credit card statements) to accounting system.
Ensure that invoices are properly coded and booked in accordance to SGS Chart of Accounts.
Verify that the invoices comply with SGS policies and procedures.
Audit travel and expense liquidation in accordance with existing rules and regulations.
Process prepayments and follow up on prepaid invoices.
Handle supplier statements and vendor inquiries.
Provide support and assistance to colleagues with respect to accounting information
Respond to inquiries from internal and external stakeholders regarding outstanding P2P inquiries (e.g. invoices, payments, travel, and expenses audit responses).
Follow up on match exceptions and coordinate with Business and Procurement for the resolution.
Work closely with R2R team in ensuring that no AP transactions are outstanding in the bank reconciliation.
Follow up on transactions on the long-outstanding items in the Accounts Payables Trial Balance (Ageing)
Follow up on open Purchase Orders and invoices on hold
Prepare and review accruals and any other month end P2P transactions
Assist in AP Subledger close and other month end activities
Ensure monthly checklists are completed signed off by P2P Specialist/P2P Supervisor.
Bachelor’s Degree, preferably in Accounting, Business or Finance
General knowledge of accounting principles
2+ years of professional experience in Procure to Pay
Experience in financial systems (knowledge of Oracle E Business Suite – nice to have
Experience in dealing with clients
Organized, with administrative skills
Ability to adapt quickly and demonstrate flexibility
Able to work independently
Strong team player
Customer service oriented
Good analytical and problem solving skills
Detail oriented
Focus on achieving results and continuous improvement
Knowledge of Oracle E Business Suite is nice to have