Administrative Assistant

Responsibilities:

• Provide front-desk coverage by managing the phone system, greeting guests, managing incoming/outgoing mail, and maintaining an organized, clean office environment.
• Provide administrative support to lawyers, including email correspondence and the generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Maintain filing systems, contact databases, employee lists, and inventory.
• Order and oversee office supplies.
• Post and process journal entries to ensure all business transactions are recorded.
• Update accounts receivable and issue invoices.
• Assist with reviewing expenses and payroll records as assigned.
• Update financial data in databases to ensure information is accurate and readily available.
• Assist with other accounting projects as needed.

Required Skills and Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Good written and verbal communication skills.
• Strong time-management skills and the ability to multitask.
• Aptitude for learning new software and systems.