Job Description
Payroll Administrator Brazil This role is part of the Americas HR team and is responsible for the accurate, timely, and compliant delivery of payroll for Brazil and Mexico
The role balances day‑to‑day payroll oversight and execution support with strong accountability for local governance, regulatory compliance, and audit readiness
This position serves as a key link between local HR, Finance, and the Global Payroll Shared Services, ensuring payroll activities are executed correctly while meeting all federal, statutory, and internal control
What you’ll be doing What will your essential
include
Payroll Operations & Delivery Oversight Govern end‑to‑end payroll processing for Brazil and Mexico in partnership with the Global Payroll Shared Services function and/or external vendors
Validate and review payroll inputs and outputs, including: New hires, terminations, and employee changes
adjustments, variable pay, and retroactive payments Overtime, absences, and leave‑related pay Review payroll registers and post‑payroll outputs for accuracy and completeness prior to finalization
Authorise payment files on banking platform to release employee payments Support payroll issue resolution, including complex pay corrections and employee escalations
Partner with HR,Finance and senior stakeholders to ensure payroll impacts of HR actions are correctly executed
Compliance, Governance & Regulatory Adherence Ensure payroll practices for Brazil and Mexico comply with: Local labor laws and employment regulations Federal, tax, and social security
Collective bargaining agreements and union rules (where applicable) Maintain strong understanding of local payroll regulations and monitor legislative changes
Assess regulatory updates and coordinate required payroll or process changes with payroll vendors and internal teams
Ensure payroll activities align with internal policies, governance standards, and control frameworks
Controls, Audits & Risk Management Execute payroll control activities, including monthly validations, reconciliations, and reasonableness checks
Support internal and external audits related to payroll
Prepare audit documentation and respond to auditor or regulator inquiries
Track audit findings, support remediation actions, and ensure timely closure
Identify payroll‑related risks and recommend practical control or process improvements
Support profit‑sharing, statutory payments, and regulatory reporting for Brazil and Mexico
Maintain payroll documentation, including procedures, control evidence, and compliance records
Stakeholder Management Manage the payroll inbox and respond to employee and stakeholder inquiries in a timely and professional manner
Partner effectively with HR, Finance, and Global Payroll Shared Services to ensure seamless service delivery
Provide reliable support to HR and business stakeholders across the Americas as needed
Suppor union-related payroll and compliance
Managing the vendor relationship at a country operational level You will report to the HR Chief Operating Officer, Americas
What you’ll bring We’re looking for someone who has these abilities and skills: Previous experience in payroll administration; experience within HR or financial services environments strongly preferred
Strong understanding of payroll processes, controls, and confidentiality
Excellent organizational and prioritization skills; ability to work independently and manage multiple deadlines
High attention to detail with excellent numerical accuracy
Customer‑focused mindset with a professional and collaborative approach
Effective communication skills, with the ability to engage across levels and geographies
Advanced Excel and intermediate proficiency in Word and Outlook
Experience working with HR and payroll systems
Resilient and adaptable, with the ability to perform well under pressure
Tri-lingual in Portugues, Spanish and English preferred
What we offer Inclusion AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic
At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success
That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential
It’s about helping one another — and our business — to move forward and succeed
Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
Robust support for Flexible Working Arrangements Enhanced family-friendly leave
Named to the Diversity Best Practices Index Signatory to the UK Women in Finance Charter Learn more at Inclusion & Diversity at AXA XL | AXA XL
AXA XL is an
Employer
Total Rewards AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security
It provides competitive
and personalized, inclusive
that evolve as you do
We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence
Sustainability At AXA XL, Sustainability is integral to our business strategy
In an ever-changing world, AXA XL protects what matters most for our clients and communities
We know that sustainability is at the root of a more resilient future
Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations
Our Pillars: Valuing nature: How we impact nature affects how nature impacts us
Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future
We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans
Addressing climate change: The effects of a changing climate are far-reaching and significant
Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption
We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions
Integrating ESG: All companies have a role to play in building a more resilient future
Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business
We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting
AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs
These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving
For more information, please see Sustainability at AXA XL
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks
For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it
How
By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward
Learn more at axaxl.com