Executive Assistant to the CEO
Job Description
About the role
We're hiring an Executive Assistant to support our CEO. This is a part-time role - 16 to 24 hours a week, spread across 4 or 5 days rather than condensed into two long days - mostly remote, with occasional in-person time at our London office (typically once or twice a month).
Our CEO's working week is currently fragmented. The calendar is dense, the inbox is noisy, small admin tasks pile up, and the cost of staying organised has reached the point where things are being dropped. You're here to fix that. The shape of her week should tilt strongly toward commercial and external work - customers, investors, partners, sector visibility - and supporting our internal team. Everything else is a candidate to be declined, delegated, batched, or reshaped, on her behalf.
This is not a junior diary-management role. We need someone with judgement, presence and the confidence to act on the CEO's behalf - chasing agendas before meetings get on the calendar, following up on commitments after they end, and protecting the CEO's time for the work only she can do.
Who you'll work with
This role reports into our VP Operations rather than directly into the CEO. That's deliberate: our VP Ops owns the operational rhythm of the company, can unblock you quickly day-to-day, and is involved in real-time decisions about where the CEO's time should go. The CEO is your primary customer - success is measured by how her working week looks and feels - but your day-to-day working relationship sits with the VP Ops.
You'll work closely with the rest of our leadership team; Finance, Legal, and the wider exec, as their meetings, asks and priorities pass through you whenever they involve the CEO. They're your collaborators, not your customers: your job is to manage their access to the CEO's time, not to support them as principals.
You may also provide light scheduling support to the VP Ops directly; particularly when coordinating exec team time across multiple calendars, for leadership offsites, strategy days and other moments where pulling the full leadership team together matters.
Mission
Free our CEO to focus on the work only she can do - by owning the calendar, inbox, follow-throughs and small admin that currently get in the way.
Outcomes you'll own
The CEO's time is weighted toward top-impact work
The shape of her week tilts visibly toward commercial/external activity (customers, investors, partners, sector visibility) and supporting our internal team.
Anything that doesn't serve those priorities is declined, delegated, batched, or reshaped, on her behalf.
2. Daily structure is owned, end-to-end
A clear, prioritised short list runs every day on the CEO's behalf.
Small tasks don't pile up; they're handled, batched, or queued for a clearly-scheduled moment.
Nothing gets dropped because it felt too small to think about.
3. Inbox is managed, not just present
Inbox triaged daily: clean, categorised, with the noise stripped out.
CC'd emails handled without CEO involvement where possible; coordinated handoffs to team members rather than forwards.
The CEO opens her inbox to signal, not noise.
4. Calendar is designed around energy and outcome
High and low intensity meetings spaced sensibly; focus and recovery blocks protected.
Travel and route time built in explicitly (door-to-door blocks, map planning), no “teleport between meetings” assumptions.
Recurring meetings reviewed periodically and reshaped or removed if they've outlived their purpose.
5. Every meeting earns its place
Any inbound request for the CEO's time is met with a clear ask: purpose, attendees, value, decision needed.
Meetings without an agenda or clear outcome are pushed back or politely declined on the CEO's behalf.
6. Follow-ups happen, consistently
Actions and commitments from the CEO's meetings are captured, tracked and chased through to completion.
Nothing the CEO has said “I'll come back to you on” quietly disappears.
7. Events, travel and speaking engagements run smoothly
End-to-end logistics owned: flights, accommodation, ground transport, itineraries, speaker briefings.
Itineraries clear, mobile-friendly, and shared in advance.
Nothing slips between confirmation and execution.