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Accounts Payable Specialist
Toledo, OHPosted Yesterday
hybrid
Job Description
Job Id:
354
# of Openings:
1
Position Available:
Accounts Payable Specialist
Advocates for Basic Legal Equality, Inc. (ABLE) is a regional non-profit law firm. Our mission is to pursue justice and equity, facilitate access to opportunities for people with low incomes through passionate legal representation, and provide steadfast advocacy for systemic reform. ABLE is affiliated with Legal Aid of Western Ohio (LAWO), also a regional non-profit law firm that provides legal assistance.
Job Summary:
ABLE is seeking a detail-oriented and organized Accounts Payable Specialist to support the financial operations of ABLE and LAWO. This position serves as the primary coordinator for employee travel and training reimbursements and related processes while also providing accounts payable support across the organization. The successful candidate will ensure timely and accurate processing of reimbursements, assist employees with travel and training submissions, support implementation of related systems and processes, and provide backup support for general accounts payable functions
KEY RESPONSIBILITIES (other duties as assigned):
Accounts Payable Support
- Obtain approvals and process accounts payable invoices received for ABLE and LAWO.
- Perform invoice coding and prepare payment documentation in accordance with accounting procedures.
- Process employee-related payments, reimbursements, and other approved disbursements.
- Reconcile corporate credit card statements and related supporting documentation.
- Process petty cash replenishment requests and assist with policy compliance.
- Prepare and distribute accounts payable checks and maintain organized payment records.
- Provide backup support for other Accounts Payable functions during staff absences or periods of increased workload.
Travel & Training Administration
- Process travel and training reimbursements for ABLE and LAWO employees, ensuring completeness, accuracy, and compliance with organizational policies.
- Serve as the primary point of contact for employee questions regarding travel and training forms, documentation requirements, submission procedures, and reimbursement timelines.
- Review reimbursement submissions for completeness and coordinate corrections or approvals as needed.
- Prepare and present travel and training policy and reimbursement process training during New Employee Orientation.
- Assist with travel and training system implementation, testing, troubleshooting, and post-implementation support activities.
General Responsibilities
- Maintain accurate financial records and documentation.
- Utilize accounting software and related systems to enter, retrieve, analyze, and maintain financial information.
- Meet established deadlines while managing multiple priorities.
- Assist with filing, records management, and administrative accounting functions.
- Attend meetings and training sessions as required.
- Comply with all ABLE and LAWO policies and procedures.
SCOPE & IMPACT:
This position plays a critical role in ensuring employees are reimbursed accurately and timely for approved travel and training expenses while supporting the efficient operation of the organization's accounts payable functions. The Accounts Payable Specialist works closely with employees, supervisors, and finance staff to maintain compliance with organizational policies and financial controls. Through accurate processing, employee support, and cross-training in accounts payable functions, this role contributes to the effective financial management of ABLE and LAWO.
MINIMUM REQUIREMENTS:
- High school diploma or equivalent required; associate degree in accounting, business, finance, or related field preferred.
- Two years of experience in accounts payable, employee reimbursements, expense processing, accounting support, or related financial administration.
- Strong attention to detail and accuracy.
- Ability to process transactions, review supporting documentation, and follow established policies and procedures.
- Excellent organizational skills and ability to manage multiple priorities, deadlines, and follow-up items.
- Strong interpersonal, written, and verbal communication skills, including the ability to assist employees with process-related questions.
- Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
- Ability to learn and effectively use accounting, reimbursement, workflow, and document management systems.
- Ability to maintain confidentiality, exercise sound judgment, and handle sensitive financial information appropriately.
- Commitment to ABLE’s mission and values.
PREFERRED REQUIREMENTS:
- Experience processing accounts payable, employee reimbursements, or related financial transactions in a nonprofit, legal services, government, or similarly regulated environment.
- Experience administering or supporting employee travel, training, expense reimbursement, or other employee-facing financial processes.
- Experience with computerized accounting systems, such as NetSuite or similar ERP systems.
- Experience with travel, expense reimbursement, workflow management, or similar software systems.
- Experience supporting software implementations, workflow improvements, system testing, or process changes.
- Experience assisting with employee training, process support, or user guidance related to administrative or financial procedures.
- Demonstrated ability to coordinate multiple priorities, track follow-up items, and meet deadlines with minimal supervision.
- Experience reconciling corporate credit card transactions and supporting documentation.
- Experience working with electronic document management, workflow automation, or paperless processing environments.
- Strong customer service orientation and ability to work effectively with employees at all levels of the organization.
SUPERVISORY RESPONSIBILITIES:
- None
PHYSICAL DEMANDS/WORK ENVIRONMENT:
- Primarily office-based work environment.
- Regular use of computers and standard office equipment.
- Ability to sit, stand, and move throughout the workday.
- Occasionally lift and/or move up to 15 pounds.
- Occasional travel for meetings or training may be required.
COMPENSATION, BENEFITS AND WORK LOCATION:
ABLE is committed to providing an equitable work environment, including a commitment to pay equity. The starting salary for this position is $28.00 per hour and increases depending on experience. ABLE offers comprehensive fringe benefits, including health insurance, annual leave, sick leave, supplemental language compensation, loan repayment assistance for attorneys through the Ohio Access to Justice Foundation and paid parental leave. This position is based out of ABLE’s Toledo office.
OTHER DUTIES: Please note this job posting is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the incumbent for this job. ABLE can revise or eliminate the requirements and responsibilities of this position at any time to reflect its needs and objectives. ABLE will notify affected employees of any changes and the effective date of such changes.
TO APPLY: Please visit https://www.ablelaw.org/careers-with-able to submit your application. The position will remain open until it is filled.
ABLE is an Equal Opportunity Employer. We strive to create an environment welcoming to all individuals. Applicants requiring accommodation for the interview/application process should contact the recruitment coordinator at [email protected].
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