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Onboarding Coordinator (Contract)
Tempe, USAPosted Yesterday
Contractremote
Job Description
RevolutionParts is not just a pioneering force in the automotive eCommerce realm; we're actively seeking passionate and talented individuals to join our squad of Revolutionaries (yes, that's what we call ourselves!). As leaders in providing streamlined, user-friendly solutions, we empower automotive brands to maximize online sales. Our commitment to technology, top-notch customer service, and a profound understanding of the automotive market sets us apart. If you're ready to revolutionize the eCommerce space for automotive parts and accessories, consider joining our dynamic team of Revolutionaries.
The Role:
RevolutionParts is growing fast, and payment setup is one of the biggest things standing between a signed customer and their first online order. We are bringing on a temporary Onboarding Coordinator for four months with one focused mission: migrate 200 customers to new payment gateways and make sure every account is ready for kickoff. You will be the person who finds the right stakeholder, explains why this matters, guides them through setup, and hands off a clean, ready-to-launch account to the Implementation Manager. If you are organized, confident on the phone, and good at getting people to act, this role is a great fit.
Responsibilities:
- Own outreach and follow-up for all customers requiring payment gateway setup or migration
- Contact new customers within 24 hours of sale close based on Slack assignment channel alerts
- Identify and engage the correct payment decision-maker - typically the controller or accounting lead
- Explain why payment setup is business-critical and how it impacts launch readiness, billing, and speed to first order
- Guide customers through supported gateway options and migration steps using approved resources
- Help customers gather required business and owner information for gateway applications
- Confirm when credentials are entered, integration is complete, and testing can proceed
- Welcome dealers, explain the customer journey, and drive completion of pre-kickoff items (payment gateway, billing method, platform login, user creation, shipping integration guidance)
- Recommend RP Shipping first; support customers who choose their own carrier integrations
- For applicable plans, support early coordination for eBay seller account setup
- Make phone outreach first, followed by email; attempt up to 4 times across a 7-day window; leave voicemail when calls go unanswered
- Update Slack thread and tag sales contact if customer is disengaged after required attempts
- Log all calls, voicemails, and emails in Salesforce per current process standards (effective May 20, 2025)
- Identify CID and create users in Manage at manage.revolutionparts.com
- Coordinate same-day IM handoff through the current assignment process
- Surface risks early: missing controllers, stalled verifications, restricted merchant accounts, unclear ownership
Requirements:
- Experience in customer-facing operations: onboarding, customer success, implementation coordination, account coordination, or a comparable role
- Comfortable making outbound calls at volume and following up via email to reinforce urgency
- Salesforce or comparable CRM experience - understands why accurate activity logging matters
- Strong documentation habits: logs calls, notes, blockers, decisions, and next steps without being told
- Ability to manage a queue of active accounts simultaneously without dropping threads
- Comfort discussing payment setup, billing readiness, and operational dependencies with non-technical dealership stakeholders
- High school diploma or equivalent
Are you not sure you meet 100% of the qualifications? You should still give it a shot! Research shows that men will apply to a job when only meeting 60% of the requirements, whereas women and members of other underrepresented groups typically only apply when they meet every single requirement. At Revolution Parts, we are Revolutionaries. We build tools, products, and our people. We value diversity in backgrounds and thoughts, so take a shot and apply! Please highlight some of your accomplishments in your resume and cover letter so we can talk about how you can grow with us.
RevolutionParts is proud to provide all full-time Revolutionaries with a comprehensive employment package including competitive compensation, career development, benefits, 401K match, parental leave, and many more valuable perks. You can learn more about our core-value driven culture at our career page.
RevolutionParts is an Equal Opportunity Employer; we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, gender orientation, gender identity or expression, sexual identity, sexual orientation, age, marital status, family status, genetic information, veteran status, or disability status.
Please Note: You will only receive correspondence through the Gem ATS or from a @revolutionparts.com email address. If you are receiving communication through any other platform or domain, it may be fraudulent, and we urge you to ignore the communication.