Administration & Facility Manager

Position Summary Are you someone who takes pride in creating safe, efficient, and well-maintained work environments? As the Administration & Facility Manager, you will play a critical role in ensuring the smooth operation of our facility, grounds, fleet, and equipment. This hands-on leadership position combines facility management, vendor coordination, team leadership, and administrative support to keep our operations running at their best.  You'll serve as a key point of contact for facility-related matters, proactively identifying opportunities for improvement, coordinating repairs and maintenance, and helping create a positive experience for employees, visitors, and vendors. Due to the nature of the role, participation in an on-call rotation is required to respond to facility emergencies such as power outages, water leaks, security incidents, and other urgent situations.  What You'll Do Facility & Asset Management Take ownership of the facility, fleet, equipment, grounds, and associated assets, ensuring they are maintained to the highest standards.  Develop, implement, and manage preventive maintenance programs to maximize asset reliability and longevity.  Identify opportunities for facility improvements and enhancements, seeking alignment and approval when appropriate.  Coordinate repairs, renovations, remodeling, and construction projects to ensure quality workmanship, safety, and cost-effectiveness.  Perform basic troubleshooting and minor repairs as needed.  Vendor & Project Coordination Manage relationships with contractors, service providers, and vendors.  Obtain quotations, coordinate work, and oversee projects from planning through completion and invoicing.  Ensure all work is completed in compliance with company policies, local regulations, and safety standards.  Team Leadership Provide technical leadership and direct supervision for assigned employees.  Support recruiting, onboarding, training, coaching, scheduling, performance management, and disciplinary processes in partnership with the Regional Vice President and People & Culture team.  Monitor performance and ensure team objectives and Key Performance Indicators (KPIs) are achieved.  Administrative & Employee Support Serve as a welcoming and professional first point of contact for vendors and visitors at the front desk and main phone line.  Support company events, celebrations, and workplace initiatives in collaboration with People & Culture, the Social Committee, and other stakeholders.  Help foster a positive and well-organized workplace environment.  Safety & Security Partner closely with the Safety Manager to maintain facility safety compliance and security protocols.  Act as one of the primary after-hours contacts for facility security and emergency response.  Help ensure a safe, secure, and compliant workplace for all employees and visitors.  Additional Responsibilities Perform other duties and special projects as assigned.