Office Administrator
Job Description
- Organize and prioritize daily work activities, adapting to changing needs based on Fab Shop Manager requirements and workload
- Prepare, format, and produce reports, correspondence, memos, and other technical or confidential documents
- Coordinate with departments and offices to ensure documentation is accurate, complete, and properly maintained
- Maintain direct communication with key personnel across departments and locations
- Establish and manage filing systems and computer databases for departmental use
- Collect, submit, and track project time reports
- Support the finance team by obtaining approvals and filing vendor and supplier invoices
- Solicit vendor/supplier pricing and prepare material requests
- Enter material request information into Syteline and generate purchase orders
- Maintain adequate office supplies to support operational efficiency across departments
- Assist with special assignments and projects as needed
- Follow established safety procedures and maintain a clean, organized workspace
- Location: Boise Service Center
- Travel: Minimal travel expected, primarily for training
- High school diploma plus a minimum of three (3) years of directly related administrative experience in production, manufacturing, or design environments; or an equivalent combination of education and experience
- Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
- Ability to manage multiple tasks simultaneously and prioritize with accuracy and dependability
- Ability to respond effectively to sensitive inquiries and make decisions using independent judgment
- No Immigration Sponsorship provided
- Experience with Syteline
- University attendance or degree preferred
Annual or Hourly Compensation Range:
Benefits
Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.
Nuestro compromiso con una cultura de inclusión y pertenencia
Ecolab está comprometido con el trato justo e igualitario de todas las personas colaboradoras y postulantes, y con la promoción de los principios de igualdad de oportunidades en el empleo. Reclutaremos, contrataremos, promoveremos, transferiremos y brindaremos oportunidades de desarrollo con base en las calificaciones individuales y el desempeño laboral, en todos los aspectos relacionados con el empleo, la compensación, los beneficios, las condiciones laborales y las oportunidades de crecimiento. Ecolab no discriminará a ninguna persona colaboradora ni postulante por motivos de raza, religión, color, credo, nacionalidad, estado de ciudadanía, sexo, orientación sexual, identidad y expresión de género, información genética, estado civil, edad o discapacidad.