Executive Assistant - Khobar

Purpose of Position

- To provide high-level executive and administrative support by managing schedules, coordinating meetings, handling confidential documentation and ensuring the efficient execution of daily executive activities and business priorities.

- The position performs in line with the Bureau Veritas Quality Assurance System, including the BV Code of Ethics and the BV Group policy.

Major Responsibilities

• Provide comprehensive administrative and executive support to the Vice President.
• Manage the VP’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and taking meeting minutes when required.
• Screen and prioritize emails, phone calls, and correspondence on behalf of the VP.
• Prepare reports, presentations, letters, and official documents.
• Ensure documents requiring the VP’s review or signature are prepared, tracked, and submitted on time.
• Coordinate follow-up actions from meetings and ensure timely completion of assigned tasks.
• Arrange business travel, accommodation, transportation, and expense documentation.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Liaise with internal departments and external stakeholders on behalf of the VP.
• Organize executive visits, events, and business meetings.
• Monitor deadlines and remind the VP of important commitments and deliverables.
• Support special projects and perform other administrative duties as assigned.

Qualification and Experience

• Bachelor’s/Diploma Degree in Business Administration or equivalent.
• 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior management or executives..
  
  

Skills & Qualities:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong time management and prioritization skills.
• Professional etiquette and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality and integrity.