Recruitment Events Specialist (Part-Time)

 

Recruitment Events Specialist (Part-Time)

Job Description  |  June 2026

The Organization

Girl Scouts River Valleys (GSRV) serves over 12,000 girls across southern Minnesota, western Wisconsin, and surrounding communities, supported by thousands of volunteers who deliver the Girl Scout Leadership Experience every day. We are one of 111 councils nationwide, united by a shared mission: building girls of courage, confidence, and character who make the world a better place.

We believe all girls belong here. That belief is embedded in how we operate, how we hire, and how we lead. Our work is grounded in five core values that are not aspirational, they are our standard:

• Be Joyful
• Be Willing to Work Through It
• You Can Count on Me
• Community First
• Girls Are at the Center of Everything We Do

GSRV operates within the Entrepreneurial Operating System (EOS) - aligning staff through clear accountability, scorecards, Rocks, and weekly L-10 meetings.

 

Position Information

Position Title: Recruitment Events Specialist (Part-time)	Job Code: REES	Reports To: Director of Recruitment	Department: Recruitment
FLSA Status: Non-Exempt	Salary Grade: 4	Last Updated: June 2026	Hiring Range: $23.68-$23.85 per hour

 

About This Role

The Recruitment Events Specialist (Part-Time) supports membership growth by coordinating community-based recruitment events and lead generation efforts. This role focuses on identifying and organizing opportunities to connect with families through schools, festivals, community events, and other local activities. The position combines event coordination, logistics, and process management to support successful recruitment efforts and connect more families with opportunities to participate.

 

This position requires strong organization, reliability, and a willingness to learn. While it does not have direct people management responsibilities, it has a high impact on outcomes, relationships, and the experience of girls, volunteers, or partners.

 

Essential Functions

Recruitment Events Coordination: 

• Identify, coordinate, and maintain a calendar of community events, school opportunities, festivals, and other local activities that support recruitment goals.  

• Coordinate logistics for recruitment events including scheduling, registration, materials, staffing, and event preparation.  

• Evaluate recruitment event opportunities and recommend participation based on expected outcomes and community needs.  

• Ensure recruitment materials are prepared, organized, and available for successful event execution.  

• Support seasonal recruitment staff by ensuring they have the tools, information, and materials needed to be successful at events.  

• Represent the organization at community events and engage positively with families, volunteers, and community partners. 

• Clearly communicate program opportunities and how families can get involved. 
   

Lead Generation and Tracking: 

• Track recruitment event outcomes, including number of leads collected and event effectiveness. 

• Monitor trends and identify opportunities to improve recruitment event efforts.  

• Support the development and improvement of recruitment processes. 
   

Recruitment Materials and Logistics:  

• Maintain inventory of recruitment and tabling materials to ensure event readiness, including ordering and restocking supplies, giveaway items, and event materials.  

• Manage volunteer requests and distribution of recruitment materials to support local outreach. 

 

Additional Duties and Responsibilities:

• Collaborate with colleagues across the council, GSUSA staff, and colleagues from other councils. 
• Actively participate in all-staff meetings, staff in-service training, and other meetings. 
• When representing the council to both internal and external audiences, articulate GSRV’s desired image and position to all audiences. 
• Actively support the council’s commitment to diversity, equity, inclusion, access, racial justice, and anti-racism. Conduct all activities with a high degree of cultural competency. 
• Contribute to building a cohesive, flexible, and productive staff environment that demonstrates the values and mission of Girl Scouts and delivers high-quality customer service.  
• Subscribe to the principles of the Girl Scout Movement. 
• Become a registered member of GSUSA. 

 

 

What You Bring

Required:

• Bachelor’s degree or equivalent experience.  
• Two years of professional experience.
• Ability to work evenings and weekends. 

• Willingness to travel throughout council area.  

• Strong oral communication skills. 

• Strong organizational and project management skills. Comfortable using spreadsheets and digital tools to track information. 

• Demonstrated ability to work with a wide range of sensitive and confidential information. 

• Experience working in diverse communities and a commitment to equity, inclusion, and culturally responsive practices. 

 

Preferred:

• Experience in a nonprofit, youth-serving, or community-focused organization
• Ability to read, write, and speak Spanish, Hmong, and/or Somali, and willingness to use this skill as part of their work. 
• Experience with outside sales, event coordination, customer service, recruitment, nonprofit work, or a related field.

 

Competencies

These competencies define what exceptional leadership looks like at GSRV. Performance is evaluated against each competency during regular reviews. They are not categories — they are a commitment to how we lead.

 

Competency	What This Looks Like in Practice
Competency 1 Team Engagement	Each employee plays an integral part in the overall success of their team and our organization. Employee demonstrates the practices of having courageous, clear, friendly, and productive conversations with co-workers, leaders, youth, families, and community members. Demonstrates a value to team building and contributing to the team; understanding that strong teams enable success of Girl Scouts River Valleys. This engagement is translated into positive and respectful team and organizational dynamics, which fosters a positive work culture. At GSRV, all team members are expected to contribute to building a respectful work environment.
Competency 2 Communication & Accountability	Employee is able to effectively communicate with others in multiple ways to be successful in completing work and tasks. Employee can articulate thoughts and expresses ideas to others providing valuable and timely information. Listening with the goal of understanding within the team, the organization, and the community. The employee is driven to accomplish outcomes, deliverables, and communicates proactively about impacts to deadlines or work. The employee is open and clear when receiving and providing feedback, using it to grow and improve. Employees understand that different groups we work with communicate differently so using those ways of communicating that are most relevant.
Competency 3 Professional Growth	Employees utilize multiple pathways to support growth at GSRV.  Employees actively participate in training provided by GSRV and available external opportunities. The employee seeks growth pathways through ongoing education, volunteering/participating on committees, taking on additional responsibilities beyond current roles, attending community events, leading, and designing training, learning, and adapting to feedback, and/or attending conferences and training sessions. Shows enthusiasm for learning and growing in a diversity of ways.  Eagerness to apply knowledge gained in their work and the organization.
Competency 4 Innovation Leading Impact	The employee contributes ideas and solutions to improve work strategies showing willingness to take thoughtful risks and fail-forward, creating new and improved ways of doing things. The employee includes key people in the development and implementation of innovations ensuring success and transforming our work in new and impactful ways. The employee utilizes data and cultural knowledge to accomplish work in alignment with organizational strategies.
Competency 5 Equity-Focused	Incorporates GSRV’s equity framework and anti-racism guidance document into their work, decisions, and actions. The employee actively participates in organizational and self-directed learning and/or committees and shows the impact of the learning in their work. The employee utilizes the framework and guidance document as a lens to guide their work and to reach the strategic goals for the organization. The employee demonstrates the ability to build and maintain positive diverse relationships with co-workers, leaders, volunteers, members, and the community. The employee takes ownership of mistakes and seeks support turning mistakes into learning opportunities.
Competency 6 Work Performance	Employee is proactive in working to understand the goals, roles, and responsibilities of their current position based on their job description and their managers guidance. The employee works with their manager to meet outcomes staying current and updating manager as determined. When the employee falls short on goals, they can regroup, re-strategize, and plan for success. The employee acts as a problem-solver, bringing solutions forward not focusing on blame. Overall, if goals are not being met, there are strategies put in place to support outcomes. The employee demonstrates awareness that things do not always go as intended, they show that they can shift strategies while keeping in communication strong and being flexible for new goals or work.

 

Working Conditions

• Part-time, approximately 20 hours per week, year-round.  
• Schedule includes a mix of daytime, evening, and occasional weekend hours based on event and recruitment needs.  
• Required in-office presence on Tuesdays for team meetings.  
• Must be able to transport, lift, and set up recruitment materials for community events.  
• Reliable transportation required. 

Disclaimer

This job description is designed to indicate the general nature and level of work performed within this role. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required. Management retains the right to assign or reassign schedules, duties, and responsibilities at any time.