Hotel Purchasing and Receiving Agent
Job Description
Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.
Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.
Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.
Check out this video for more information on our great company!
About our property:
Located along the shores of Chatham, Massachusetts, Chatham Bars Inn, a Forbes Five-Star resort, stands as a timeless beacon of hospitality, blending rich history with modern luxury on 25 oceanfront acres. With over a century of heritage, the Inn has captivated visitors with panoramic ocean views, impeccable service, and a commitment to preserving the essence of New England charm. The Inn has 217 rooms and suites, from the historic Main Inn to dozens of cottage-style buildings with flower-lined brick walkways and breathtaking views. Chatham Bars Inn is one of Cape Cod’s most beloved destinations for family vacations, romantic getaways, and corporate retreats. Guests of the Inn are able to experience a series of authentic, first-hand Cape Cod experiences such as private cabana rentals along the Inn’s private quarter-mile beach, an oceanfront pool, complimentary bike rentals, private bonfires, tennis courts, a full-service spa, and supervised Kids Crew sessions. The nearby 8-acre Chatham Bars Inn Farm provides the Inn’s restaurants with over 100,000 pounds of produce seasonally and offers popular outdoor farm-to-table dinners at the farm each week. Beyond its picturesque setting and luxurious accommodations, Chatham Bars Inn is renowned for its culinary program. The resort has six different dining options, each offering a unique culinary experience showcasing the freshest local ingredients and innovative flavor. From its historic origins to its modern amenities and exquisite dining, the Inn continues to attract visitors with its charm, elegance, and unwavering dedication to excellence.#PGH-CBI
What you will have an opportunity to do:
Description:
The Purchasing & Receiving Agent is responsible for supporting the daily operations of the hotel’s receiving, storage, and inventory control functions for all food & beverage, kitchen, restaurant, and operating supplies. This position ensures that all deliveries are accurately received, inspected, documented, stored, and distributed in accordance with hotel standards, safety regulations, and inventory procedures. The Purchasing & Receiving Agent works closely with the Purchasing Manager & Receiving Manager, Storeroom Supervisor, Executive Chef, Food & Beverage teams, and vendors to maintain organized inventory systems and efficient product flow throughout the property.
Essential Duties & Responsibilities
Receive and inspect all incoming deliveries for accuracy, quality, quantity, and condition against purchase orders and invoices.
Verify pricing, product specifications, expiration dates, and delivery documentation before accepting shipments.
Unload, unpack, label, and organize products in designated storage areas including dry storage, refrigerated, and frozen areas.
Maintain clean, organized, and secure receiving docks, storerooms, walk-ins, and inventory areas.
Rotate stock using FIFO (First In, First Out) inventory procedures to minimize waste and spoilage.
Assist with inventory counts, stock audits, and maintaining accurate inventory records.
Monitor inventory levels and communicate low-stock items or re-order needs to Purchasing Manager.
Distribute products and supplies to hotel departments in a timely and organized manner.
Process vendor returns, damaged goods, credits, and return shipments according to company procedures.
Ensure all deliveries are properly documented and entered into inventory or purchasing systems.
Assist with maintaining proper billing, invoice reconciliation, and receiving logs.
Follow all food safety, sanitation, OSHA, and hotel safety standards.
Operate pallet jacks, carts, dollies, and other receiving equipment safely and efficiently.
Assist with loading and unloading company vehicles or vendor deliveries when needed.
Maintain professional communication with vendors, delivery drivers, and hotel staff.
Support additional warehouse, purchasing, or storeroom duties as assigned by management.
What are we looking for?
Qualifications:
Must have a valid driver’s license
Highly motivated and organized individual
Must be able to lift up to 50 lbs
Excellent written and verbal skills
Must be flexible and able to work independently as well as in a team setting
Compensation:
$23.00 / hr-
$24.00 / hrPyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.