Project Coordinator

Discover a more connected career

The Project Coordinator performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Distributes minutes to all project team members. Effectively and accurately communicates relevant project information to the project team. Reviews field inspection reports from consultants throughout the lifecycle of the project. Ensure all required project close out documents are obtained. Communicate ideas for improving company processes with a positive and constructive attitude. Keeps the Project Manager (PM) and others informed about project status and issues that may impact client relation. Maintain Tracking Logs, etc.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

• Help coordinate project management activities, resources, equipment and information
• Work with the Project Manager to eliminate issues
• Assist with the creation and maintain comprehensive project documentation, plans and reports
• Candidates should be able to read construction plans.
• Develop & maintain project trackers
• Track and update schedules to adhere to deadlines
• Support closeout packages
• May interface with subcontractors and vendors
• Support material coordination & ordering
• Assure that proper document control, safety, quality assurance documentation and construction project records are kept.
• The coordinator will work closely under a Senior Coordinator or Manager and support all project departments
• Other duties as requested by management
• Provide project support under the guidance of the lead PM in support of projects underway.
• Act as a primary customer interface by facilitating team meetings to include providing meeting minutes and action items.
• Documenting and following up on important actions and decisions from meetings.
• Assist in cultivating strong relationships with clients and key vendors to assure project progression
• Providing administrative support as needed.
• Daily Asbuilts for all projects associated with the Brighton Office
• Assist with capturing all restoration sketches provided by In-house and Subcontractors to go with Asbuilts for submission to Pauley Resto Manager
• Assisting with pull job packets and entering the information into Pauley systems
• Field job visits for asbuilts/quality control for close out of the jobs for billing purposes
• Field work associated with potholing/locates for Vendors working on PE Plans ( as directed by the Construction Managers)
• Interacting with Subcontractors for weekly invoices submissions regarding their required paperwork needed for billing
• General office duties, filing, PO requests for equipment/materials, office supplies requests, and organization of Construction Office
• Assist HR with basic new hire and onboarding processes
• All other duties as assigned.

What you’ll need

• To be 18 years of age or older
• Authorization to work in the United States for this company
• Must possess, or obtain upon employment, a valid driver’s license.
• Must be able to pass a background check and company drug screening.
• Must be able to attend and pass all company required training as needed.
• May be required to work after hours; on weekends or be on-call as work is needed.
• Regular and timely attendance is an essential function of this position.
• Must possess excellent communication skills with both internal and external customers.

Additional qualifications

• ​0 to 2 years of Project Management experience
• Strong financial, analytical, and problem solving skills, as well as understanding of legal documents and agreements
• Attention to detail, strong organizational skills, and the ability to adapt quickly to meet changing deadlines and priorities are key in this position.
• Ability to demonstrate professional written and verbal communications skills as this position will interact with individuals both internally and externally.
• Proficiency in using Microsoft Excel, Word, PowerPoint, Google Suite , Smartsheet’s.
  Ability to work well within a team environment interacting with both internal and external project stakeholders.
• ​Ability to work in a fast-paced environment using critical thinking skills to resolve problems.
• Previous work experience in construction, telecommunications, or technical field, preferred but not required.
• Strong communication skills
• ​Strong organization skills

Physical & Safety Requirements and the Working Environment:

(The physical duties outlined below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to be able to perform the outlined functions)

• Duties outlined in this position will require the employee to stand, crouch, sit, bend, use hands and fingers to handle or feel as well as reaching with hands and arms to spaces both high and low. The employee may be standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• The noise level in the work environment for this position is low.
• Employees performing functions of this position are occasionally exposed to outside weather conditions which can include but is not limited to: extreme heat and cold temperatures; inclement weather such as rain, snow, sleet and dust as well as adverse driving conditions including wet roads, icy roads, and fog.
• Employees performing these job functions may be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required to perform this job include but are not limited to: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus potentially near and/or far as needed.

Pauley Construction, LLC; as well as the position of Project Coordinator, are safety sensitive