Human Resources Assistant (People Team Assistant)

About Us:

BW Packaging is driving performance at the intersection of people, technology, and customer care. As part of the privately held Barry-Wehmiller family, we unite a global team of packaging experts with a clear purpose: People Who Care, Building Solutions that Perform. We take on our customers’ toughest challenges as our own — delivering both innovative and enduring solutions that set the standard for value and performance. Our strength comes from our people and the power of our brands — trusted names in packaging that are known worldwide for engineering excellence, application expertise, and lifetime commitment to customer success. Truly Human Leadership guides our belief that exceptional business results and profound respect for people together provide the foundation of enduring success. We are committed to forging lasting partnerships with our customers, earning their trust through integrity, expertise, and execution. With our full range of packaging solutions and long term partnership and service, we help customers achieve operational excellence today while building the future of packaging together.

 

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

 

Job Description:

Position Summary

The People (HR) Assistant provides administrative support to the People Team while serving as the first point of contact for visitors and callers while coordinating daily office operations, hospitality, and site-wide activities. This role is responsible for creating a welcoming, organized, and professional environment through reception services, meeting and event coordination, facility support, and employee engagement initiatives. The position plays a key role in delivering exceptional visitor experiences and supporting a positive, people-centric workplace culture.

Key Responsibilities

Human Resources Support

• Provide administrative support for HR processes.
• May assist with new hire orientation logistics, including preparing onboarding materials, coordinating schedules, writing new hire announcements and ensuring completion of required paperwork.
• May support recruiting activities by scheduling interviews, communicating with candidates, and assisting with applicant tracking and hiring documentation.
• Help administer employee programs such as benefits enrollment, training records, recognition activities, and employee communications.
• Respond to routine employee questions regarding HR policies, procedures, and programs, escalating more complex matters as appropriate.
• Always maintain confidentiality of employee information and sensitive company data.
• Contribute to special HR projects that enhance our culture and employee experience.
• Provide additional administrative support as needed.

Reception & Visitor Experience

• Serve as the primary front desk contact; greet and assist visitors, vendors, clients, and team members in a professional and hospitable manner.
• Manage visitor sign-in, badges, and coordination of keycard access for team members and contractors.
• Operate the main phone line, routing calls appropriately.

Office Coordination & Administrative Support

• Coordinate conference room reservations, meeting setup, and room readiness.
• Maintain lobby, reception, conference rooms, and shared office spaces.
• Order and manage office, restroom, cleaning, and breakroom supplies.
• Manage incoming and outgoing mail, packages and courier services.

Hospitality, Meetings & Client Visits

• Coordinate catering and hospitality services for meetings, client visits, and events.
• Ensure beverage stations, coffee machines, and kitchens are stocked, clean, and operational.
• Prepare welcome signage (digital and printed) for visitors, meetings, and Factory Acceptance Tests (FATs).
• Support room setups, food service, and post-event clean-up.

Site Events, Celebrations & Engagement

• Lead planning and execution of site events, celebrations, and recognition activities.
• Chair or lead the site celebration/activities committee, including wellness and engagement initiatives.
• Coordinate anniversaries, recognition programs, charitable events, and seasonal activities.
• Manage catering, decorations, signage, and event logistics.

Digital Displays & Site Communications

• Maintain digital flatscreen communication displays with announcements, events, and corporate updates.
• Post site communications such as holidays, wellbeing initiatives, and team member announcements.
• Create signage and visual materials using PowerPoint or other design software to support events and visitors.

Safety, PPE & Site Support

• Ensure PPE compliance for visitors and employees accessing shop floor areas.
• Maintain inventory of safety equipment, first-aid supplies, and emergency materials.
• Coordinate laundering, cleaning, and replacement of safety vests.
• Assist with safety rosters, signage, and emergency preparedness updates.
• May participate on Safety committee.

Qualifications & Experience

• High school diploma or equivalent.
• 3+ years of administrative or receptionist experience.
• Interest in developing human resources knowledge and skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Professional demeanor with excellent customer service skills and a hospitality mindset.
• Reliable team player who thrives in a multitasking environment.

Physical Demands (Essential Functions)

• Primarily office‑based with some interaction on the manufacturing floor.
• Ability to stand, walk, bend, reach or otherwise move about.
• Ability to sit or stand and work at a desk or workstation for extended periods.
• Ability to use a computer, keyboard, mouse, and phone for prolonged periods of time.
• Ability to read information on screens and documents and to communicate verbally and in writing.
• Ability to lift, move or transfer items up to 20 pounds.

 

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

 

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

 

Company:

BW Packaging