Department Coordinator

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. UCI is a growing, dynamic, top-tier research university, the youngest member of the prestigious Association of American Universities (AAU), and routinely ranked among the nation's top 10 public universities. The Charlie Dunlop School of Biological Sciences is one of the largest schools at UCI, serving over 5000 undergraduate and graduate students. Our academic departments lead pioneering research in neurobiology, developmental and cell biology, molecular biology, biochemistry, and ecology and evolutionary biology. The excellence of our faculty is committed to unravel the complexities of life through cutting-edge research. This position will support two of our academic departments, Neurobiology & Behavior and Systems Biology. Your Role on the Team The Department Coordinator serves as a vital operational and administrative resource for their assigned department(s) within the Charlie Dunlop School of Biological Sciences at the University of California, Irvine. This position is responsible for planning and executing department-level events, faculty recruitment support, departmental communications, and special projects that directly advance the department’s academic and research mission. Working in close partnership with the Department Administrator and Department Chair, the Department Coordinator serves as a key point of contact for faculty, staff, and students, ensuring seamless day-to-day operations and exceptional service delivery. This role operates within the School’s Shared Services structure, collaborating with centralized units to coordinate and execute department-specific needs efficiently and effectively. The candidate will be required on-site, Monday through Friday. This is not a hybrid position. What It Takes to be Successful Required: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Previous experience providing administrative support. Thorough understanding of office procedures. Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of multiple departments. Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills. Skill in organizing work for timely completion of assignments. Ability to independently develop innovative, logical solutions to difficult, unusual, or first-time problems and provide recommendations for action. Flexible schedule to accommodate alternate work schedule due to department events and/or seminars, as needed. Requires verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills. Bachelor's degree or equivalent experience 1-3 years of clerical, administrative operations, and customer service experience Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

Required: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Previous experience providing administrative support. Thorough understanding of office procedures. Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of multiple departments. Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills. Skill in organizing work for timely completion of assignments. Ability to independently develop innovative, logical solutions to difficult, unusual, or first-time problems and provide recommendations for action. Flexible schedule to accommodate alternate work schedule due to department events and/or seminars, as needed. Requires verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills. Bachelor's degree or equivalent experience 1-3 years of clerical, administrative operations, and customer service experience Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

The Department Coordinator serves as a vital operational and administrative resource for their assigned department(s) within the Charlie Dunlop School of Biological Sciences at the University of California, Irvine. This position is responsible for planning and executing department-level events, faculty recruitment support, departmental communications, and special projects that directly advance the department’s academic and research mission. Working in close partnership with the Department Administrator and Department Chair, the Department Coordinator serves as a key point of contact for faculty, staff, and students, ensuring seamless day-to-day operations and exceptional service delivery. This role operates within the School’s Shared Services structure, collaborating with centralized units to coordinate and execute department-specific needs efficiently and effectively. The candidate will be required on-site, Monday through Friday. This is not a hybrid position.