FERPA Manager and DegreeWorks Specialist

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan. The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions. The mission of the University Registrar is to provide academic support services in an atmosphere of prompt, accurate, and friendly service to the campus community through practices consistent with the mission and values of the university. The Office is responsible for maintaining student records, issuing reports of grades, and distributing official publications. Your Role on the Team Reporting to the Deputy Registrar, the FERPA Manager and DegreeWorks Specialist works independently under general supervision and applies broad and in-depth knowledge of student records administration, degree audit systems, and student data privacy regulations. The position interprets and applies federal, state, and University policies governing access, confidentiality, and disclosure of student records, including FERPA, and provides guidance on non-routine and sensitive cases. The incumbent serves as a subject matter expert for student records compliance and degree audit functionality; participates in the development, testing, and maintenance of registrar systems; reviews data requests, research proposals, subpoenas, and third-party applications for compliance; and develops training and documentation for campus stakeholders. The position collaborates with academic units, campus departments, technical teams, and external partners, and recommends improvements to student record processes to support compliance, data integrity, and service quality. What It Takes to be Successful Required: Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community. Strong analytical and problem-solving skills, including the ability to reconcile large datasets and identify process or system improvements. Strong organizational skills and ability to prioritize work and meet deadlines. Strong written and verbal communication skills including the ability to explain complex requirements to diverse audiences. Active listening skills. Customer service orientation. Interpersonal skills. Thorough knowledge of common University-specific computer application programs and productivity software. Working knowledge and demonstrated ability to use complex databases. Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions. Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, vendors, and external agencies. Ability to design and deliver training, documentation, and guidance materials for campus stakeholders. Ability to handle sensitive issues with discretion and professionalism. Strong attention to detail to ensure data, coding, and process maintain consistency and accuracy. Bachelor's degree in related area and / or equivalent experience / training 5-10 years in related area and/or equivalent experience Preferred: Thorough knowledge of policies, regulations, and practices with student records services. Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information. Thorough knowledge of particular Registrar core functions (e.g., degree requirements, grading policies, special enrollment, veterans' benefits, and residency). Working knowledge of the Federal Family Educational Rights and Privacy Act. General knowledge of transfer student and coursework processes. Demonstrated ability to work with a variety of systems and applications such as a degree audit system, student information systems, and other localized applications. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $77,000- $95,250 (Annual). Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

Required: Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community. Strong analytical and problem-solving skills, including the ability to reconcile large datasets and identify process or system improvements. Strong organizational skills and ability to prioritize work and meet deadlines. Strong written and verbal communication skills including the ability to explain complex requirements to diverse audiences. Active listening skills. Customer service orientation. Interpersonal skills. Thorough knowledge of common University-specific computer application programs and productivity software. Working knowledge and demonstrated ability to use complex databases. Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions. Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, vendors, and external agencies. Ability to design and deliver training, documentation, and guidance materials for campus stakeholders. Ability to handle sensitive issues with discretion and professionalism. Strong attention to detail to ensure data, coding, and process maintain consistency and accuracy. Bachelor's degree in related area and / or equivalent experience / training 5-10 years in related area and/or equivalent experience Preferred: Thorough knowledge of policies, regulations, and practices with student records services. Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information. Thorough knowledge of particular Registrar core functions (e.g., degree requirements, grading policies, special enrollment, veterans' benefits, and residency). Working knowledge of the Federal Family Educational Rights and Privacy Act. General knowledge of transfer student and coursework processes. Demonstrated ability to work with a variety of systems and applications such as a degree audit system, student information systems, and other localized applications. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $77,000- $95,250 (Annual). Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Reporting to the Deputy Registrar, the FERPA Manager and DegreeWorks Specialist works independently under general supervision and applies broad and in-depth knowledge of student records administration, degree audit systems, and student data privacy regulations. The position interprets and applies federal, state, and University policies governing access, confidentiality, and disclosure of student records, including FERPA, and provides guidance on non-routine and sensitive cases. The incumbent serves as a subject matter expert for student records compliance and degree audit functionality; participates in the development, testing, and maintenance of registrar systems; reviews data requests, research proposals, subpoenas, and third-party applications for compliance; and develops training and documentation for campus stakeholders. The position collaborates with academic units, campus departments, technical teams, and external partners, and recommends improvements to student record processes to support compliance, data integrity, and service quality.