ADMINISTRATIVE OPERATIONS COORDINATOR

Summary

Performs a variety of administrative duties for Operations and specifically provides administrative support to the Office Manager and Leadership within the organization.

Essential Duties & Responsibilities

1. Oversees and coordinates the company fleet vehicle program in conjunction with the Business Office and Travelers.
2. Coordinates hotel accommodations for Travelers/Independent Contractors supporting the organization.
3. Assists administrative team with ensuring office is maintained well and is appealing to staff and visitors.
4. Assists the OM and Business Office with all corporate needs, renewals, and other areas of risk management.
5. Assists the OM with all needs related to Leadership programs and/or projects.
6. Assists the OM, Operations and the Director, Human Resources with any needs.
7. Maintains and manages contract database for all non-qualified vendors and contracted partners.
8. Assists the OM, Operations and Operations Directors with scheduling needs and meeting coordination.
9. Assists with preparation and restoration of conference rooms, facilities and/or equipment needs for scheduled activities/meetings.
10. Prepares and maintains minutes and distributes accordingly.
11. Prepares and distributes correspondence in various formats to appropriate individuals/groups.
12. Performs general administrative duties, including, but not limited to, data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.
13. Provides periodic back-up to Front Desk Concierge (admin team member) when needed.
14. Other duties as assigned.

• AS degree in Business Administration required;
• 5 years in an administrative assistant position with general office policy and procedure experience required;
• Computer literate with high level proficiency using spreadsheet, database programs and word processing;
• Ability to follow verbal and written instructions and work on projects with little to no supervision;
• Or an equivalent combination of education and experience.