Team Assistant, Middle Market

As a key member of the Middle Market organization, you will provide dedicated administrative support to the Chief Underwriting Officers, ensuring smooth day-to-day operations and enabling them to focus on strategic priorities

Your organizational skills and attention to detail will be vital in managing travel, expense reporting, and a variety of ad hoc administrative tasks

You will be a proactive team player, maintaining high standards of professionalism and confidentiality while supporting the leadership team

What you’ll be doing What will your essential responsibilities include

Travel & Logistics Management: Coordinate complex travel arrangements including flights, hotels, transportation, and dining reservations

Prepare detailed travel itineraries and ensure all logistical details are aligned

Expense & Invoice Processing: Prepare, review, and submit expense reports for the CUOs and other team members

Track and reconcile expenses, ensuring compliance with company policies

Assist with invoice processing and vendor payments

Administrative Support: Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements

Prepare and distribute meeting agendas, materials, and follow-up items

Take meeting minutes, draft summaries, and track action items

Ad Hoc Tasks & Special Projects: Support the team with various administrative projects, including preparing presentations, reports, and communications

Assist with event planning and coordination for team meetings, town halls, and off-site gatherings

Stakeholder Interaction: Act as a point of contact for internal and external stakeholders, fostering positive relationships and ensuring timely communication

Reporting & Documentation: Maintain organized files and documentation, ensuring easy retrieval and accuracy

Support with reporting and data entry as needed

You will report to the Chief Underwriting Officer, General Industries & Excess

What you’ll bring We’re looking for someone who has these abilities and skills: Robust organizational skills with the ability to prioritize and manage multiple tasks efficiently

Experience managing travel arrangements, expense reports, and general administrative functions

Excellent communication skills, both written and verbal, with a professional demeanor

Proactive mindset, able to anticipate needs and act independently with minimal supervision

High level of discretion and confidentiality handling sensitive information

Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Positive attitude, team-oriented, with a “can-do” approach to support the executive team

Who we are AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks

For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it

How

By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward

Learn more at axaxl.com What we offer Inclusion AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic

At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success

That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential

It’s about helping one another — and our business — to move forward and succeed

Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe

Robust support for Flexible Working Arrangements Enhanced family-friendly leave benefits Named to the Diversity Best Practices Index Signatory to the UK Women in Finance Charter Learn more at Inclusion & Diversity at AXA XL | AXA XL

AXA XL is an Equal Opportunity Employer

Total Rewards AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security

It provides competitive compensation and personalized, inclusive benefits that evolve as you do

We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence

Sustainability At AXA XL, Sustainability is integral to our business strategy

In an ever-changing world, AXA XL protects what matters most for our clients and communities

We know that sustainability is at the root of a more resilient future

Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations

Our Pillars: Valuing nature: How we impact nature affects how nature impacts us

Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future

We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans

Addressing climate change: The effects of a changing climate are far-reaching and significant

Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption

We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions

Integrating ESG: All companies have a role to play in building a more resilient future

Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business

We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting

AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs

These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving

For more information, please see Sustainability at AXA XL

The U.S. base salary range for this position is USD $70,200-$116,600

Actual pay will be determined based upon the individual’s skills, experience and location

We strive for market alignment and internal equity with our colleagues’ pay

At AXA XL, we know how important physical, mental, and financial health are to our employees, which is why we are proud to offer benefits such as a competitive retirement savings plan, health and wellness programs, and many other benefits

We also believe in fostering our colleagues' development and offer a wide range of learning opportunities for colleagues to hone their professional skills and to position themselves for the next step of their careers

For more details about AXA XL’s benefits offerings, please visit US Benefits at a Glance 2026.