How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...
 
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
If this describes you then let’s talk!
 
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Compensation Range

The base pay scale for this position is $26.65 - $40.87. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

Leaves of Absence:

• Create new leave cases in our timekeeping system (Kronos Dimensions), which ties directly into Workday (HRIS)
• Confirm leave of absence details with third party administrator and state leave providers
• Calculates eligible sick and/or vacation time
• Enters time and payroll into the timekeeping system, timely and accurately, for employees on approved leaves of absence, partnering with internal and external parties where appropriate
• Advise managers and/or timekeepers on leave-related time code inquiries
• Maintains leave records with accuracy in accordance with department requirements
• Responds to employee inquiries about leave policies, claim status, or time and pay while on leave, and directs or escalates to appropriate resources
• Pull leave of absence reports; assist in identifying trends and areas for improvement
• Collects incoming leave of absence mail and fax correspondence
• Maintains privacy and confidentiality of medical and personal information in accordance with HIPAA policies and procedures

YEARS OF EXPERIENCE REQUIRED
Minimum of one year of Payroll/HRIS/ Leave Administration experience - coupled with general knowledge of Lawson HRIS and Kronos Time & Attendance.

PHYSICAL WORKING CONDITIONS
Sitting in a comfortable position with frequent opportunity to move about. Sitting in a comfortable position with frequent opportunity to move about the department and traverse the hospital campus. Examples: executive, management, administrative and secretarial positions.

ENVIRONMENTAL WORKING CONDITIONS
Comfortable indoor area. Located in a comfortable indoor area. Examples: executive, management and secretarial positions.

HAZARDS OSHA
OSHA Category 1 - plus. Tasks that involve exposure to blood, body fluids, tissues, and other potentially infectious materials. Subject to electrical and radiant energy hazards. Exposed to odorous chemicals and specimens. OSHA Category 3.Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment.

POSITION & UNIT ACCOUNTABILITIES

• Demonstrates HSS Principals/Standards in Delivering Quality Services - Reviews LOA applications. Reviews all applications for LOA, communicates approvals and/or denials, return to work and other important information to managers, employees and HR.
• Demonstrates HSS Principals/Standards in Delivering Quality Services - Reviews request for accommodation. Works to determine eligibility for ADA requests based on medical certification and questionnaire completed by physician.
• Demonstrates HSS Principals/Standards in Delivering Quality Services - Maintains integrity of HRIS information. Maintains databases of Compensation/HRIS related information in an accurate and current condition. Tracks and reports employees benefit time with Lawson software. Maintains and updates data to insure a compliant, accurate system of record.
• Demonstrates HSS Principles/Standards in Delivering Quality Services - Ensures accurate and timely payroll. Enters payroll in a timely and accurate fashion for employees on approved leaves of absences.
• Demonstrates HSS Principals/Standards in Delivering Quality Services - Coordinates with Insurance Companies. Processes applications and coordinates payroll appropriately for employees receiving WC, STD and LTD.
• Upholds Patient Rights/Organizational Ethics - Promotes a professional atmosphere. Promotes a professional atmosphere through courteous communication, cooperation, and respect for patients, visitors and members of the health care team.
• Upholds Patient Rights/Organizational Ethics - Responds to customer concerns. Responds to customer concerns as soon as possible with compassion and understanding.
• Upholds Patient Rights/Organizational Ethics - Observes and respects privacy & confidentiality. Observes and respects the privacy and confidentiality of information in accordance with HIPAA policies and procedures.
• Participates in Education - Continuing educational programs. Maintains and develops competence through required inservice and continuing educational programs.
• Upholds Patient Rights/Organizational Ethics - Collaborates with members of the team. Collaborates with peers, physicians and other members of the team, as appropriate.
• Upholds Standards/Expectations of HSS Staff - Attendance. Maintains satisfactory attendance record.
• Demonstrates HSS Principles/Standards in Delivering Quality Services- Punctuality. Reports for duty punctually.
• Upholds Standards/Expectations of HSS Staff - Time management. Manages time appropriately to meet patient, department, and Hospital needs.
• Upholds Standards/Expectations of HSS Staff - Adjusts to changing situations. Adjusts to changing situations and work assignments.
• Upholds Standards/Expectations of HSS Staff - Staff meetings. Attends/participates in staff meetings. Endeavors to Improve Organizational Performance - Improves performance (QA/PI activities).Improves performance based on feedback.

 

 

EDUCATION REQUIRED
High School Diploma or equivalent (G. E. D.), may include specialized or vocational courses.

EDUCATION PREFERRED
Bachelors.

CERTIFICATIONS/LICENSURE REQUIRED


CERTIFICATIONS/LICENSURE PREFERRED


SKILLS REQUIRED
Knowledge of PC and databases, Microsoft Word, Excel and Outlook as well as fluency in payroll practices. Strong organizational Skills, Ability to multi task and team work skills. Ability to problem solve and meet deadlines. Ability to interact with all levels of staff.

SKILLS PREFERRED

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.