Office Specialist I - Licensure Specialist - Examinations

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Department of Professional and Financial Regulation - State Board of Nursing

Job Class Code: 6546
Grade: 16 (Administrative Services)
Salary: $18.76-$27.03/Hour
Location: Augusta, ME

Opening Date: June 15, 2026

Closing Date:  June 30, 2026 

This is a classification in the Office & Administrative Support Job Family which manages systems to track and monitor applications for licensure of practical nurses and registered professional nurses by examination; verify the identity and education of all applicants for licensure by examination; determine applicant eligibility, and make applicants eligible, to sit for the National Council Licensure Examination (NCLEX); process and deposit all licensing fees; correspond with all applicants for licensure by examination; develop materials and memoranda for presentation to the Assistant Executive Director; attend the Board meetings to answer questions; follow-up on any issues identified by the Assistant Executive Director and the Board; make licensing recommendations to the Assistant Executive Director and the Board; issue licenses to recent graduates of educational programs in nursing, both in-state and out-of-state, and for other applicants who must complete the NCLEX exam as part of the endorsement process, upon successfully passing the exam.

Primary responsibilities include:  

• Review and approve applications to issue eligibility status and nursing licenses consistent with Board laws, rules and provisions of the enhanced Nurse Licensure Compact to RNs and LPNs.
• Determine and recommend eligibility for applicant testing accommodations.
• Determine eligibility for a multistate license based on knowledge and interpretation of Nurse Licensure Compact laws, rules and regulations (32 M.R.S. Chapter 31, Subchapter 2-A; The Interstate Commission of Nurse Licensure Compact Administrators Rules; Nursys Nurse Licensure Compact Policies; and Board Office NLC Procedures).
• Provide to applicants and licensees an explanation of the Board's interpretation of applicable statutes and rules.
• Attend Board meetings and provide oral presentations and respond to questions regarding applications for licensure by examination and licensure processes.
• Independently analyze and identify issues that might affect an applicant's suitability for licensure.
• Research, compile, and analyze complex licensure requirements and report trends to the Executive Director and the Board.
• Develop and maintain timely application processing systems.
• Develop and recommend new work methods and administrative policies/procedures to improve existing licensure processes.
• Educate the public regarding the Board's licensing laws, rules, and processes.
• Enter, allocate, and deposit all fees and payments made to the Board for licensing and other services.

Skills or knowledge required:

• Knowledge of laws, rules, and regulations for processing Board of Nursing exam applications, including the uniform licensure requirements for issuance of a multistate license, and the requirements for applicants with nursing service in the medical corps.
• Knowledge of the Nursys National Database.
• Knowledge of the Nurse Licensure Compact (NLC).
• Knowledge of the Agency License Management System (ALMS), including entering information, confirming information, and updating information.
• Knowledge of public relations techniques and ability to interact with the public.   
• Knowledge of the Administrative Procedures Act.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to identify and analyze issues, reach logical conclusions, and make sound decisions/recommendations.

Minimum qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.  All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Contact information:

Questions about this position should be directed to Deanna Larsen, Probation Compliance Officer, Professional Licensing Supervisor at 207-287-1144 or at [email protected].

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). 

• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.