Administrative Assistant

The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics. This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering.     CORE RESPONSIBILITIES: (Specific responsibilities may vary by department and/or manager) Financial & Administrative Support · Assist with budgeting and annual expense forecasting activities, including collecting data, tracking expenses, and maintaining reports · Prepare and submit expense reports, ensuring accuracy and compliance with company policies · Support the billing and invoicing processes, including tracking, follow-ups, and coordination with internal and external stakeholders · Maintain organized financial and administrative records Office & Operations Coordination · Coordinate and arrange luncheons, meetings, and small events, including catering and logistics · Order office supplies and manage inventory to ensure smooth office operations · Arrange travel, including flights, lodging, transportation, and itineraries · Provide general administrative support such as scheduling, correspondence, and document preparation Communication & Collaboration · Serve as a point of contact for administrative and operational inquiries · Collaborate with finance, operations, and leadership teams to support timely and accurate reporting · Communicate professionally with vendors, internal teams, and service providers · Demonstrate the highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations. · Other duties as assigned. QUALIFICATIONS: Education: · This position requires a high school diploma, GED or equivalent professional knowledge and/or work experience. Experience: · This position typically requires over 2 years up to 5 years of prior professional administrative experience in a general office environment. Skills: · Excellent organization and time management skills · Attention to detail and accuracy in all tasks · Ability to multitask and prioritize tasks effectively · Positive, action-oriented attitude and professional demeanor · Exceptional written and verbal communication skills · Ability to thrive in a collaborative team environment · Intermediate skills in Excel, Word, PowerPoint and Outlook are preferred for this position. · Advanced skills in Adobe Acrobat are preferred for this position. · Keyboarding skills are required for this position.