Personnel Clerk

PRIMARY RESPONSIBILITY TO
Human Resource Coordinator

JOB SUMMARY:

The Personnel Clerk provides complex administrative and customer service support across various human resource program areas, including hiring, benefits enrollment, leave administration, and policy compliance. Acting as a key point of contact, this role assists employees and management with HR inquiries, processes employment and payroll transactions, and helps develop communication materials for onboarding and workshops. Ultimately, the position ensures efficient daily HR operations and clear communication between the school district, its staff, and external benefit providers.

MAJOR DUTIES AND RESPONSIBILITIES
 

Performs complex administrative support work for human resource program areas. This includes processing new hire paperwork, initiating onboarding paperwork, changes and terminations, benefits enrollments, new employee orientation, paid and unpaid leave accruals. Other duties may include assisting in the development and implementation of benefit and pay programs.

ESSENTIAL FUNCTIONS:

• Support the team in providing basic information about the entire range of programs available to employees;
• Assists with payroll-related tasks including processing paperwork and administering of benefits;
• Counsels, and advises and provides assistance to supervisors, and employees on employment change an benefits-related matters;
• Assists in the development of communication tools, to include: brochures, fact sheets and other materials;
• Answers employee questions regarding interpretation of employment and benefit policies;
• Provides assistance to implement new pay and/or benefits programs;
• Trains employees, office staff and administration on procedures and policies;
• Processes all necessary paperwork;
• Will participate in orientation program by presenting pay and benefits related information to new employees;
• Maintains ongoing communications with employees, providers, consultants, and insurance carriers;
• Explains employee benefit programs, assists in planning workshops and assists in preparation of communication materials;
• Handles sensitive and highly personal employee information;
• Performs other duties as required

KNOWLEDGE, SKILLS AND ABILITIES:

Sound knowledge of automated human resources/payroll information systems, (Skyward - Qmlative, Frontline, Employee Navigator). Ability to maintain confidentiality of employee information. Thorough knowledge of benefits. General knowledge of comprehensive human resource functions; ability to manage daily operations with little direction; ability to communicate effectively both orally and in written form; ability to utilize technology to support office functions; ability to establish and maintain effective working relationships with employees and family members, retirees, payroll, officials, agencies, general public, vendors, providers and consultants.

EDUCATION AND EXPERIENCE: 

Any combination of education and experience equivalent to graduation from an accredited college or university with a bachelor's degree. Must also posses knowledge of computer applications related to spreadsheets, word processing, human resources/payroll information systems, database management and analysis. Ability to read, write and speak Spanish preferred.
 

BENEFITS:
District benefit package for full time employees working 20+ hours per week:

• Medical/vision/dental insurance
• $30,000 life insurance with option to purchase additional coverage
• Employee assistance program (EAP)
• Unlimited accumulation of sick leave
• Personal, bereavement, professional leave, vacation (if applicable)
• Credit reimbursement of up to $300 per year

EVALUATION
Performance of this position will be evaluated annually by the superintendent in conformance with federal and state law, administrative rules, and Board policy.

TERMS OF EMPLOYMENT
This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting.  Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.


Legal Reference: I.C. � 33-512 Governance of Schools 
I.C. � 33-1210 Information on Past Job Performance