Accounts Receivable Clerk

The job of the accounts receivable exists to provide company customer’s accurate and timely invoices and to ensure that invoice payments are collected in a timely manner by customers; provides administrative support to the controller and accounting manager; additionally assists in other miscellaneous duties/projects. Responsible for auditing and maintaining delivery log for all locations. Follow up on discrepancies until resolved. Process Daily Invoicing and email invoice to customer. Collect and validate Resale Certificates. Issue credits and customer returns in forms of (including but not limited) credit memos, credit card refunds and check request refunds. Follow up on all customer inquiries and discrepancies via email, fax or by phone and document collection efforts. Call customers on past due invoices; obtain payment status and document collection efforts. Email Weekly Aging Reports to Management. Process check/cash/ACH deposits and book into SAGE100. Maintain and update customer database in SAGE100. Responsible for maintaining the A/R files and ensure housekeeping is done weekly. Process credit applications by contacting reference, reviewing, and documenting due diligence. Responsible to close A/R the 1st working day following the last month. Email customer statements by the 1st day after the closing of each monthly cycle Back up receptionist; cover reception by answering switchboard calls and provide customer service support. Provide office support to all personnel requesting invoice copies, report details, etc. Perform other clerical tasks as needed Other miscellaneous projects/duties as assigned