Administrative and Advancement Assistant

Special Instructions to Applicants Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary Develops, implements, and improves support for the Department of Athletics. Serves as a first point of contact for Southern Miss Athletics. Provides administrative support to Senior Staff and coaches. Primary Duties and Responsibilities Provide general office support during regular business hours including, but not limited to, answering phones and routing calls, as well as greeting visitors and directing to appropriate place. Responsible for maintaining and distribution of the outgoing and incoming mail. Order and distribute office supplies, forms, stationary, envelopes, and business cards. Coordination and development of collateral materials. Assist major gift development staff with special event management. Assist the Director of Athletics and executive staff with travel and reimbursement forms and processes. Manage the reservations of all meeting rooms in the Duff Athletic Center to include the AD Conference Room, External Conference Room, and M-Club. Provide logistical planning for Southern Miss Athletic Foundation board meetings and events. Assist with stewardship efforts including but not limited to: thank you cards, decals, Director of Athletics thank you notes, etc. Provide assistance on football gamedays for suite operations. Other duties as assigned.