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Job Description
Position Summary
We are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success.
Key Responsibilities
Procurement & Purchasing Operations
Qualifications
Required:
Key Skills
We are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success.
Procurement & Purchasing Operations
- Procure materials and services in a cost-effective and timely manner, aligned with inventory control guidelines
- Obtain and evaluate vendor quotations to support purchasing decisions
- Manage and expedite purchase orders to ensure on-time delivery
- Investigate and resolve discrepancies related to pricing, quantities, and vendor performance
- Ensure all purchasing documentation is accurate and compliant with company policies and terms
- Process invoices, including direct shipment transactions, ensuring accuracy and timely completion
- Serve as a Product Champion, developing a strong understanding of assigned product lines and purchasing rationale
- Maintain and optimize min/max levels and stock vs. non-stock designations
- Identify and evaluate buying group opportunities to reduce costs and improve margins
- Manage dead stock, collaborating with vendors and sales teams to improve inventory turnover
- Ensure vendors meet full freight allowance requirements where applicable
- Communicate pricing changes to the internal Pricing Team in a timely manner
- Perform ongoing inventory analysis of raw materials and finished goods to optimize stock levels
- Coordinate freight claims upon shipment receipt, including verification of quantities and product quality with internal teams
- Collaborate closely with Outside Sales, Senior Management, Warehouse, Marketing, and Purchasing teams
- Communicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operations
- Build and maintain strong, productive relationships with vendors and manufacturer representatives
- Identify and share relevant vendor training opportunities with the Senior Management Team
Required:
- 3+ years of experience in purchasing, procurement, or buying
- Strong proficiency in Microsoft Excel (Microsoft 365)
- Bachelor’s degree in Business, Supply Chain, Management, or related field
- Experience in an HVAC or manufacturing environment
- Familiarity with ERP systems
- Strong analytical and problem-solving abilities
- Excellent attention to detail and organizational skills
- Effective communication and negotiation skills
- Ability to manage multiple priorities in a fast-paced environment
- Collaborative mindset with cross-functional teams