Job Description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Assistant Facilities Manager
What this job involves:
As an Assistant Facilities Manager at JLL, you'll play a vital role in creating exceptional workplace experiences for our clients. You'll partner closely with the Senior Facility Manager to ensure seamless daily operations across the facility, from coordinating workspace assignments and managing security access systems to overseeing vendor relationships and supporting strategic planning initiatives. This position offers the opportunity to develop your facilities management expertise while contributing to high-impact client engagements. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, and this role positions you at the center of operational excellence where your attention to detail and proactive problem-solving will directly enhance the workplace environment for everyone on site.
What your day-to-day will look like:
Conduct comprehensive monthly site audits and continuous facility monitoring to maintain operational excellence and identify improvement opportunities
Maintain and monitor the client's security access badging system, ensuring seamless and secure facility access for all personnel
Coordinate desk and seating assignments for new hires and office moves using workplace management software, maintaining accurate records and space utilization data
Support work order management by coordinating with in-house staff and external vendors, tracking completion status, and ensuring quality service delivery
Assist with tactical planning initiatives and provide direct support to the Senior Facility Manager on strategic projects and client deliverables
Contribute presentation content for monthly business review meetings with client leadership, highlighting key performance metrics and operational achievements
Coordinate special events in support of client or JLL initiatives, managing logistics, vendor coordination, and on-site execution
Manage facility soft services including meeting preparation, conference room reservations and setup, food services coordination, and visitor badging
Provide facilities support for the account's regional remote sites, ensuring consistent service delivery across multiple locations
Required qualifications:
Bachelor's degree in Facilities Management, Business Administration, or related field, or equivalent combination of education and experience
Minimum 2-3 years of experience in facilities management, property management, or corporate services environment
Proficiency with workplace management software, security access systems, and Microsoft Office Suite
Strong organizational skills with proven ability to manage multiple priorities and projects simultaneously
Excellent communication and interpersonal skills with a customer service-oriented approach
Demonstrated ability to build effective relationships with clients, vendors, and internal stakeholders
Knowledge of basic building systems, maintenance procedures, and safety protocols
Experience with budget tracking, invoice processing, and financial reporting
Preferred qualifications:
Professional certification such as FMP (Facility Management Professional) or CFM (Certified Facility Manager)
Experience working in corporate office environments of 50,000+ square feet
Familiarity with CMMS (Computerized Maintenance Management Systems) and IWMS platforms
Background in event coordination and hospitality services
Knowledge of OSHA safety standards and workplace compliance requirements
Experience supporting multi-site facilities operations
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
80,000.00 – 90,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –New York, NYIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.