Facilities Management Coordinator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

We are seeking an experienced Facilities and Maintenance Services Supervisor to manage and coordinate facilities management activities across multiple school sites. This role is essential for the smooth delivery of planned preventative and reactive maintenance services, ensuring statutory compliance, operational efficiency, and high standards of health and safety. You will act as a key point of contact for clients, contractors, and internal teams, using CAFM systems and strong communication to deliver excellent service.

Key Responsibilities

• Schedule and coordinate PPM and reactive maintenance tasks across multiple school sites.
• Raise and manage work orders and purchase orders for maintenance and compliance.
• Liaise with contractors and allocate tasks to ensure effective and timely completion of works.
• Use CAFM systems to track job workflows, records, and reports.
• Manage the FM helpdesk and integrate FM processes with internal systems.
• Maintain compliance with industry standards and health & safety regulations.
• Ensure statutory documentation and records are accurate and up to date.
• Monitor contractor performance, SLAs, and KPIs, reporting to senior management.
• Act as the main point of contact for clients and stakeholders, resolving issues promptly.

Qualifications & Experience

• Experience in facilities management, service coordination, or maintenance scheduling
• Strong organisational and multitasking skills
• Proficiency with Microsoft Office and CAFM or similar maintenance systems
• Excellent communication skills and attention to detail
• Understanding of compliance requirements, SLAs, and building maintenance standards
• Facilities Management qualification or IWFM membership (advantageous)
• Experience in the education sector and a full UK driving licence (desirable)

Why apply?

You’ll benefit from ongoing training and professional development, with support towards IWFM, IOSH, NEBOSH, and other relevant FM qualifications. This is also an excellent opportunity to join a dynamic, supportive, and growing facilities management team.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy. Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.

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