Project Coordinator

Job Title:  Project Coordinator 

Organisation: Macmillan Education

Location(s): Warsaw – Hybrid Working model

Application Deadline: 3rd July 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and @SpringerNature. 

About the Brand

Macmillan Education provides world-class content in the most relevant, engaging and flexible formats to support students, teachers and institutions in lifelong learning.

Visit macmillaneducation.com and follow @MacmillanEducation / @MacmillanELT

About the Role

The Project Coordinator plays a pivotal role in the CPMO, collaborating directly with project teams to ensure timely publication, adherence to budget, and the consistent application of best practices. This position is critical to the success of the publishing process and involves close interaction with stakeholders at all levels, both internal and external. The Project Coordinator works alongside Project Managers, providing support during high-activity periods and managing routine reporting, scheduling, and task tracking to ensure alignment with project goals.

This is a dynamic role, offering growth and development within a leading global publishing organization.

Role Responsibilities:

• Project-level support to assist cross-functional teams in delivering on time and within budget, picking up tasks on-request as coordinated by Project Coordinator Manager.
• Preparation of standard and one-off reports to support teams and Project Managers.
• Manage updates to the master dashboard, ensuring that project spaces are up-to-date and aligned with the dashboards in advance of key meetings.
• Data management – clone and apply bulk updates to our series data to ensure that our Bibliographic data is accurate.
• Responsible for distributing metadata reports externally.
• Map cost codes to project plans to provide spend forecasts driven by schedule data.
• Coordinate and manage project documentation, ensuring all records are accurate and up-to-date.
• Assist in preparing status reports and presentations for stakeholders, ensuring clear and concise communication of project progress.
• Budget administration: actioning change requests, budget upload to SAP and problem-solving with the team to improve accuracy of CCBT mapping.
• Owners of reprint corrections, applying customer corrections and wider change initiatives where appropriate.
• Compliance checks: Submit requests for rights and permissions checks for reuse of content in new series.
• Contribute to the wider Macmillan Education group by taking part in cross-departmental projects and initiatives.
• Support cross-team alignments within the BPO and wider CPMO, assisting with training junior colleagues as required.
• Liaise with Customer Services to track and resolve customer queries.
• As required, ad hoc content development work (correction checks, image tagging, for example, cross-component checking) as required to help teams meet their delivery targets.

Skills, Experience & Qualifications:

Essential

• Project Coordination Strong skills in supporting large project teams on big-scale projects, providing reporting to maintain project progress.
• Problem-Solving: A self-starter with the enthusiasm to assist all stakeholders in finding the information, contacts or processes they need to take problems forward.
• Data Management: Expertise in maintaining accurate records and utilising reporting tools for analysis and monitoring.
• Stakeholder Communication: Excellent ability to interact and collaborate with diverse stakeholders, both internal and external.

Desirable

• Cross-Functional Collaboration: Experience working on cross-departmental projects and initiatives, enhancing overall operational efficiency.
• Industry Knowledge: Familiarity with the publishing industry, including key processes and best practices.
• Technical Proficiency: Competence with digital tools and systems related to project management and publishing.
• Attention to Detail: Strong attention to detail, particularly in reviewing content for consistency and accuracy.

To apply please submit a CV and a cover letter outlining your key ambitions for the role, and current notice period.

Springer Nature Skills associated with this job profile include: SN-Case Management, SN-Customer-Focused, SN-Data analytics / Quantitative Skills, SN-Decision Quality, SN-Interpersonal Awareness, SN-Operational Excellence, SN-Process Optimization, SN-Project Management, SN-Publishing Workflows & Systems, SN-Quality Management.

At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion.   

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/.  

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Job Posting End Date:

4-07-2026