Medical Education Programs Coordinator, Cardiology

The Department of Medicine seeks a Medical Education Programs Coordinator with a focus on Cardiology programs. Medical Education Programs Coordinators (MEPCs) participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for small to medium sized programs, and as a result, they operate with additional authority, independence, or level of complexity. Beyond basic administrative duties, MEPCs develop materials, coordinate calendars, engage in accounting processes, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They perform work independently but receive assignments and direction from supervisors and Program Directors. MEPCs are responsible for recruitment, record maintenance, communications, adherence to accreditation requirements, and curriculum support.

Duties can include:

• Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s (DOM) residency/fellowship programs.
• Respond to requests for assistance and information from program directors, residents and fellows, administration, Graduate Medical Education Office, or outside agencies.
• Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.
• Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources. Help promote events.
• Assist in the pre-screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, tracking, and communicating progress.
• Prepare and distribute instructional materials and course information.
• Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System’s Graduate Medical Education Office and Continuing Medical Education (CME).
• Submit updates to professional organization databases.
• Create and reconcile program budgets, prioritizing activities and expenditures based on statistical analysis.
• Function as an integral player on the DOM education team, to include providing cross-coverage and mentoring as needed.
• Participate in and contribute to residency and fellowship special projects and events, such as: recruitment and orientation, year-end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in-service training exams as needed to represent the needs and perspective of the Residency and Fellowship programs.
• Establish and maintain relationships with the residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.
• Represent the Department at regional, state, and national meetings.
• In addition to the above job responsibilities, other duties may be assigned.
   

Minimum Qualifications

• Education: High school diploma/GED
• Experience: 3+ years of relevant professional experience

Preferred Qualifications:

• Education: Bachelor’s degree
• Experience: previous experience with graduate medical education

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary will be commensurate with education and experience.

This is a non-exempt-level, benefited position. Learn more about UVA benefits.

This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after June 22, 2026.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future. 

How to Apply

Please apply online, by searching for requisition number R0084251. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website. 

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. 

For questions about the position, please contact Terry Bennett, Medical Education Programs Manager, [email protected].

For questions about the application process, please contact Jessica Russo, Senior Recruiter, [email protected].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.