Accounting Administrator (12 Month Contract)
Job Description
About the Role
Are you an accounting professional who prefers boots-on-the-ground teamwork over staring at a cubicle wall all day?
We are seeking a dynamic Accounting Administrator to support our operations across Vancouver Island, including hauling operations, recycling facilities, transfer stations, and landfills. This isn't your typical desk job. While you will own core financial duties like month-end closing, bank reconciliations, and accounts payable, you will also step out into the field to work closely with site managers, drive operational improvements, and keep our regional logistics running smoothly.
Key Responsibilities
General Ledger & Month-End Close
Drive the Month-End Schedule: Execute the month-end closing cycle (Day +1 to +5) by posting journal entries, reclassifying maintenance costs, and clearing undefined revenue.
Collaborate with Leadership: Partner with the Site Controller to ensure all operational manager submissions are completed accurately and on time.
Analyze & Report: Compile statistical data using our ERP system and provide clear verbal and written explanations for significant deviations from baseline plans or prior period adjustments.
Accounts Payable & Procurement
Manage AP Workflow: Triage AP communications, create purchase order requisitions, and monitor/receive POs in compliance with accounting standards.
Process & Code: Process invoices in the AP system and collaborate with managers to ensure correct GL coding. Provide system training and coding guidance to staff as needed.
System Oversight: Monitor the Workday (AP) system to resolve rejected invoices and manage daily cheque exceptions through the bank account.
Treasury, Audit & Compliance
Cash Logistics: Oversee cash control and logistics for our bottle depot operations.
Reconciliations & Security: Perform monthly bank reconciliations and execute on-site physical security counts of safes and ATMs.
Ad-Hoc Support: Assist with internal compliance, support other regional controllers as needed, and take on special projects as directed by management.
Qualifications & Skills
Experience: Previous experience in a full-cycle accounting support, AP, or bookkeeping role.
Tech Savvy: Strong proficiency with personal computers. Experience with the Google Workspace suite (Sheets, Gmail, Docs) and enterprise accounting systems (e.g., Workday) is a strong asset.
Analytical Mindset: Excellent attention to detail, problem-solving skills, and a strong organizational foundation.
Communication Skills: Exceptional written and verbal communication skills, with the confidence to make presentations to various management levels.
Team & Independent Work: Proven ability to work autonomously with minimal supervision, while seamlessly collaborating with a diverse operational team.
Working Conditions & Physical Demands
Office/Field Split: You will work in an indoor office environment approximately 80–85% of the time (if located within a reasonable distance to an operating site).
Active Field Presence: This role requires the ability to travel to and walk through various operational environments, including landfills, transfer stations, recycling facilities, and hauling yards.
Travel: Occasional regional travel is required as directed by the Controller (maximum 1 overnight trip).
Why Join Us?
If you are looking for an accounting career where your work directly impacts day-to-day operations and where you can build genuine relationships with teams in the field, we want to hear from you!
To Apply: Please submit your resume and a brief cover letter explaining why you are the ideal fit for this operationally focused accounting role.
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]
Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.
This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.