Executive Assistant

Overview

Executive Assistant to support two senior leaders — a Senior Vice President of Primary Care Operations and a Physician Leader

 

Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support two senior leaders — a Senior Vice President of Operations and a Physician Leader. This individual will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness across a fast-paced healthcare environment.

 

This role requires a high level of ownership, professionalism, responsiveness, and sound judgment. The ideal candidate can anticipate needs, manage competing priorities, communicate effectively with leaders across the organization, and create structure in a dynamic environment.

 

Due to physician schedules, leadership meetings, and organizational events, this position will require flexibility to often work early mornings, evenings, and other off-hours as business needs arise.

 

What We Offer You:

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year. 
• Immediate 401(k) match.
• 40 hours paid volunteer time off. 
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

 

Responsibilities

 

• Manage complex executive calendars, meetings, travel, and shifting priorities
• Coordinate leadership meetings, agendas, materials, action items, and follow-up
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction
• Track priorities, commitments, and deliverables to ensure timely completion
• Help hold stakeholders accountable for follow-through and execution
• Triage requests and help prioritize competing demands
• Draft professional communications and maintain strict confidentiality
• Serve as a liaison across physicians, operational leaders, staff, and external partners
• Attend meetings as needed to gather information, escalate issues, and support leadership effectiveness
• Support leadership events and special projects

Qualifications

• 5+ years of executive support experience, preferably supporting senior leadership
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to operate independently and proactively in a fast-paced environment
• Strong critical thinking, problem-solving, and follow-through skills
• High level of professionalism, discretion, and accountability
• Strong proficiency with Microsoft Office Suite and Outlook

 

The ideal candidate will demonstrate:

Proactive Ownership & Independent Execution

• Operates effectively with limited direction
• Anticipates needs, identifies gaps, and proactively drives work forward
• Brings solutions, recommendations, and next steps rather than waiting for instruction
• Comfortably manages projects and resolves issues independently when appropriate

Follow-Up, Follow-Through & Organizational Effectiveness

• Highly organized, detail-oriented, and dependable
• Ensures priorities, commitments, and action items are tracked through completion
• Maintains meeting notes, action-item trackers, and coordinated follow-up
• Holds stakeholders accountable while ensuring deadlines and commitments are met
• Ensures communications and deliverables are completed without requiring repeated follow-up

Strategic Partnership & Leadership Leverage

• Acts as a trusted extension of the leadership team
• Helps increase executive effectiveness and organizational capacity
• Attends meetings when appropriate to gather information, escalate issues, and provide perspective
• Helps prioritize competing demands and keeps leaders focused on strategic priorities
• Serves as the “eyes and ears” of leadership across the organization

Judgment, Communication & Relationship Management

• Quickly understands priorities and exercises strong judgment
• Appropriately triages requests and competing demands
• Demonstrates professionalism, discretion, and service-oriented leadership
• Builds strong relationships with physicians, operational leaders, staff, and external stakeholders
• Represents leadership with confidence, responsiveness, and professionalism

 

The compensation for this role includes a base pay range of $62K-$85K, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives.

• 5+ years of executive support experience, preferably supporting senior leadership
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to operate independently and proactively in a fast-paced environment
• Strong critical thinking, problem-solving, and follow-through skills
• High level of professionalism, discretion, and accountability
• Strong proficiency with Microsoft Office Suite and Outlook

 

The ideal candidate will demonstrate:

Proactive Ownership & Independent Execution

• Operates effectively with limited direction
• Anticipates needs, identifies gaps, and proactively drives work forward
• Brings solutions, recommendations, and next steps rather than waiting for instruction
• Comfortably manages projects and resolves issues independently when appropriate

Follow-Up, Follow-Through & Organizational Effectiveness

• Highly organized, detail-oriented, and dependable
• Ensures priorities, commitments, and action items are tracked through completion
• Maintains meeting notes, action-item trackers, and coordinated follow-up
• Holds stakeholders accountable while ensuring deadlines and commitments are met
• Ensures communications and deliverables are completed without requiring repeated follow-up

Strategic Partnership & Leadership Leverage

• Acts as a trusted extension of the leadership team
• Helps increase executive effectiveness and organizational capacity
• Attends meetings when appropriate to gather information, escalate issues, and provide perspective
• Helps prioritize competing demands and keeps leaders focused on strategic priorities
• Serves as the “eyes and ears” of leadership across the organization

Judgment, Communication & Relationship Management

• Quickly understands priorities and exercises strong judgment
• Appropriately triages requests and competing demands
• Demonstrates professionalism, discretion, and service-oriented leadership
• Builds strong relationships with physicians, operational leaders, staff, and external stakeholders
• Represents leadership with confidence, responsiveness, and professionalism

 

The compensation for this role includes a base pay range of $62K-$85K, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives.

 

• Manage complex executive calendars, meetings, travel, and shifting priorities
• Coordinate leadership meetings, agendas, materials, action items, and follow-up
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction
• Track priorities, commitments, and deliverables to ensure timely completion
• Help hold stakeholders accountable for follow-through and execution
• Triage requests and help prioritize competing demands
• Draft professional communications and maintain strict confidentiality
• Serve as a liaison across physicians, operational leaders, staff, and external partners
• Attend meetings as needed to gather information, escalate issues, and support leadership effectiveness
• Support leadership events and special projects