Graduate Enrollment Advisor

Job Description

The Information School Admissions team has an outstanding opportunity for a Graduate Enrollment Advisor to join their team.

About this Opportunity

Reporting to the Enrollment Advising Manager, the Graduate Enrollment Advisor is responsible for developing and supporting the recruiting and outreach activities for all Information School graduate programs.  This role serves as a primary point of contact and advisor to prospective graduate students as they choose a program that best fits their goals and seek admission to the Information School.

This is a hybrid position with an expectation to work on-site at the UW Seattle campus at least two days per week; the remaining days may be worked remotely, with supervisor approval. Schedule flexibility is required to support evening or weekend school/university events, typically a few times per year.  Advance notice will be provided, when possible, for any required schedule adjustments related to special events or programming needs.

Key Responsibilities

Recruiting & Outreach for Degree Programs (50%)

• Engage prospective students to understand their interests, match them with iSchool programs, and guide them through the application process.
• Plan, coordinate, and conduct information sessions for prospective MLIS, PhD, and MSIM students; support academic program advisors as needed.
• Represent the iSchool at community events, conferences, and national/international recruiting opportunities.
• Partner with IDEAS, Alumni Relations, and peer advisors to connect prospective students with current students and alumni for mentoring.
• Advise international prospective students on the transition to studying in the U.S.

Academic Advising for Graduate Programs (30%)

• Meet one-on-one with prospective students and applicants to advise on iSchool degree programs, disciplines, and the application process; refer to faculty for advanced discipline-specific questions as needed.
• Stay current on campus and community resources, as well as student funding opportunities, to support prospective students in their decision to apply.
• Review and evaluate applications across all Information School graduate programs.

Communication and Information Dissemination (10%)

• Contribute to the development of communications plans, template emails, and messaging that supports prospective students through the admissions process.
• Identify recurring questions or challenges among prospective students and collaborate with the Enrollment Advising Manager and Admissions Operations Manager to develop strategies and improve broad outreach communications.

Additional Responsibilities (10%)

• Interpret and apply University and iSchool policies related to admissions for students, faculty, and staff.
• Attend and actively participate in team, committee, and University meetings, events, and initiatives.
• Engage in ongoing professional development to stay current on industry trends and best practices.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in Higher Education Administration, Information Management or a related field. 
• Minimum of 3 years experience in student counseling or teaching, or equivalent education/experience. 
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Experience in program planning and management, preferably student services. 
• Demonstrated success in working with diverse populations. 
• Demonstrated ability to communicate and present well in writing, verbally, and via technology. 
• Demonstrated ability to work independently and as part of a team. 

Preferred Qualifications

• Experience using UW systems such as MyGradProgram (MGP) and Student Database (SDB).
• Familiarity with Slate. 
• Familiarity with video/web conferencing technology such as Zoom, and Microsoft Teams.  
• Familiarity with the University of Washington and its academic community, policies and processes, including fee-based programs and Continuum College. 

Working Conditions

• Travel both nationally and internationally may be required through out the year. 
• Occasional evening and weekend hours will be required based on program scheduling. 
• Ability to lift packages of 20 lbs. when setting up events and moving materials.

About the Team
The Admissions team is an energetic and fast-paced environment where we rely heavily on current technologies to meet the demands of the Information School and our constituencies. 

In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.  Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$70,008.00 annual

Pay Range Maximum:

$74,004.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.