Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is an integral part of our A/P team based out of corporate headquarters in Jericho, NY. The ideal candidate is a multi-tasker that can work well under pressure, while adhering to deadlines.

 

Responsibilities

• Handle monthly Bloomnet Floral and Vendor process to compile statements for payments.
• Meet deadlines for Early Pay and Direct Pay Rebate Process.
• Handle Legal and IRS levy inquires
• Review Florist inquiry requests for issues and updates
• Assist with review & invoice processing in the MGIS Invoice Approval system’s AP Specialist’s Queue.
• Review MGIS Exception invoice queue. Determine how to rectify issue & void or reroute accordingly.
• Void invoices in Oracle and MGIS as required with appropriate documentation and notation.
• Telecom and BOA P-Card download, with coding & distribution processing for review and approval
• Process PO invoices, review receiving & pricing discrepancies, resolve PO issues during the PO Matching in Oracle.
• Review the PO Invoice on Hold Report. Contact appropriate team member to correct pricing or receiving issue.
• Review open Bank of America Request Report & work with AP team to reduce outstanding requests.
• Review expense reports in the Certify T&E system for policy compliance and approve for payment.
• Respond and resolve various inquiries in the A/P mailbox
• Complete G/L coding reclasses in Oracle AP as directed.
• Review and resolve AP Invoice Aging Report issues.
• Review existing process documentation for any needed updates.
• Ensure Sox Compliance controls are adhered to.

The expected hourly range for this position is $25/hour - $35/hour. The actual compensation will be determined by experience and other factors permitted by the law.